F-48 & F-47 Vendor Down payment

[Former Member]

Hi Experts,

We are in need to add purchase order in vendor down payment requests and in vendor down payment. Purchase order field needs to add as mandatory field.

Please advise how to add PO field as mandatory in vendor down payment requests and in vendor down payment.

Thanks & Regards,

Kuldeep Dubey

[Former Member · Accepted solution]

Hi Kuldeep,

You have to activate the purchase order field in the field status variant and also make it a mandatory field in FI validation.OB28.

Note that the purchase order number entered in the down payment request (F-47) is only for information purposes.

But when the actual down payment is made (F-48), SAP also updates the down payment amount as commitment against the purchase order. This is then visible in ME23n etc.

Also when posting MIRO, system gives a pop up stating that down payment is present for the invoice.

We have in a project implemented this validation with additional checks for the amount. For eg, purchase order is mandatory only for down payments beyond a certain amount. All this is possible using the FI validation.

Regards,

karthik

[Former Member]

This message was moderated.

[Former Member]

Hi Kuldeep,

There are below three ways out of which you have to take decision which one best suits for you...

1. Make field madatory for Field Status Group in GL Account.

For this you must have FSG assigned to GL which is very unique then only it will serve purpose otherwise PO field will be madatory for all the GL accounts to which this FSG is attached.

2. Make field madatory for the posting key 29.

This will make PO field mandatory for other special Gl transactions also for vendors. For example if you give travel advance to your employee where no PO is required but system will madate you.

3. Set up Validation in GGB0.

This might be the best available option since it can be specific to Transaction Codes only.

Analyse your system and impact of implementing any of the above and take a decision.

Regards,

Chintan Joshi

[atif_farooq]

Dear:

You have to be careful about two things while making PO field mandatory in F-47 and F-48. The thing to be noted and applied that Recon account Field status group , special GL status group and Posting key field status group for PO field should be same. If PO field is suppressed in OBC4 Vendor special gl's field status group and you make it mandatory in posting key system will give error. Hence special GL's FSG in OBC4 and posting key FSG in OB41 should not conflict.

Regards

[sanilbhandari]

Hi

You need to do the same in OB14 and OB41 for the GL Account and posting key

Regards

Sanil

[Former Member]

Hi,

You have to check the field status for the posting keys and GL which is participating in the transaction f-47. this will resolve ur issue.

thanks.

[Former Member]

Hello

make the PO required entry in posting key, hope this will help you for down payment

Thanks

kameshwar

[m_madhu]

HI Deep,

Please set the PO field required entry at OB14 and OB41

OB41

select the posting key

maintain the Field Status

Materials management

Purchase order

OB14

Field status variant

Field status group

select the posting key

maintain the Field Status

Materials management

Purchase order

REgards

Madhu M

Edited by: M Madhu on Jun 7, 2011 4:08 PM

[Former Member]

I would also Like to know the procedure