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Manage Substitution Rules UWL


I have the following doubt with the Manage Substitution Rules UWL :

Is posible have a rule in where Only some WF should go to the inbox of the substitute?

Ie. The Boss have process of Workfow of modules OM, TV, PA, PY that arrives at UWL, and the boss only need delegate to the substitute only the item for the process of WF of PY and PA for a date.

How can solve this?



Yes there is something called Task classification!

You can do so via filtering or classification of tasks

read here

You will need to enable the support information in order to get the

associated task number that corresponds to the backend task.

If you wish to hide certain tasks, the easiest way to do it is to

redirect the task type that you want to hide to some unused item type.

You can create your own XML file and give

each task number its own entry in the XML

They each need to be given a different item type name. They can't

all be directed into the same item type since there would be

multiple conflicting definitions for that item type in the file.

No view definition is needed, you can just give it a garbage

defaultView name (HiddenView).

I have attached an example for you in the attachment area. This is

stored as a text file. Also,

Where you see the following:

systemId="<YOURSID>" externalType="<YOURTASK>" in the XML, this

obviously needs to be replaced with your sid and your task id which

you are looking to exclude.

For ex

For example, if it is the following task pasted below:

<ItemType name="uwl.task.webflow.TS01000096.SAP_R3_MUS"

connector="WebFlowConnector" defaultView="DefaultView"

defaultAction="launchSAPAction" executionMode="default">

If you were trying to hide this, you would write it in the XML file

as follows:


<ItemType name="uwl.someHiddenType1"

connector="WebFlowConnector" defaultView="HiddenView">

<ItemTypeCriteria systemId="SAP_R3_MUS"

externalType="TS01000096" connector="WebFlowConnector"/>


***************And for the next one:*********************

<ItemType name="uwl.someHiddenType2" connector="WebFlowConnector"


<ItemTypeCriteria systemId="SAP_R3_MUS"





You can arrange tasks and workflows into various classes within the SAP

System. The classes professional, personal and disciplinary are

standard. The system checks the task class under the field name

TASK_CLASS in the authorization object S_WF_WI. This system uses this

authorization object to check the authorization for carrying out

specific actions on particular work items. The assignment of tasks to

classes is also important in the definition of substitutes. You can

also define that only those classes are displayed which refer to tasks

or workflows of a particular class. Take this into account when you

create new classes and assign tasks or workflows to the classes.

You can set this classification via:


=> IMG

=> Basis Components

=> Business Management

=> SAP Business Workflow

=> Basic Settings

=> Maintain Task Classes.

Once the classification has been added as above you can then add this to

your task. Goto PFTS => Enter task ID => Change Mode => Menu: Addition

data => Classification.

See SAP online help at:



[2] Substitute Profile

You can define one or more substitutes for working with the Business

Workplace. The authorizations of a substitute are determined by the

substitute profile which you assign to him/her when you set up the

substitution. A substitute profile comprises specific task classes.

Task classes describe individual tasks or standard tasks. This

assignment is made in the task definition. A user you have specified

can then log on as your substitute. "Your" work items are displayed to

the substitute in their Business Workplace with the restrictions

resulting from their substitute profile.

You can set the substitution profile via:


=> IMG

=> Basis Components

=> Business Management

=> SAP Business Workflow

=> Basic Settings

=> Substitute Profile

=> Define Substitute Profile


See SAP online help at:



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