Financial accounting document doesnot Exist

[Former Member]

MIGO_GR: Financial accounting document number for Investment GR (asset) when PM Order does not exist

In the process I have created PR using ME51N with account assignment category as u201CAu201D

Created and confirmed the PO (ME54 and ME22N)

Now, the issue is how to do GR for the investment. When I post for GR at MIGO_GR I get error message as u201Cfinancial accounting number not generatedu201D.

In this case is that required to do Invoice receipt or not. if yes what is he Tcode to be used

Please help

[sanilbhandari]

Hi

Check with your FI Colleagur if Asset Entry should happen at MIGO or MIRO. based on the config, Accounting entry will be generated or not generated for Assets

regards

Sanil

[former_member187989]

In OBF4,Check for document type - WE,internal no. of number range is assigned &

number range is defined for company code for current fiscal year in MRM4.

[PollyGan]

Hi,

Please check in PO-> delivery tab, if "GR non-valuated" has been selected?

If yes, then there will be no FI document being generated for GR.

But you can still carry out the invoice.

Thanks and regards,

Polly

[Former Member]

GR non valuated check box is not selected and am getting GR financial doc number generated.

[Former Member]

Hi Polly,

I have got GR and IR for the PO and when i checked at PO history same amt is reflected at GR and IR line.

But in UAT system GR value is zero with IR value having the same amt.

Please help.

Edited by: Sunram on Jun 2, 2011 9:18 AM

[Former Member]

Hi,

Well you can generate accounting entries at the time of GR or in MRO for the Asset procurement Cycle.This is standard config in SAP-IMG

Thanks & Regards,

Bijay Pradhan

[Former Member]

Ok.In my case after MIGO_GR the next step si MIRO only.

So if I want to do Good receipt before invoce receipt for asset what is the procedure.

Or I can put in otherw ay,Can we do goods receipt for Asset

[Former Member]

Hi,

Please go thru this:

SAP AG Asset Accounting (FI-AA)

Processing Asset Acquisitions in Purchasing (FI-AA/MM)

Processing Asset Acquisitions in Purchasing

(FI-AA/MM)

Purpose

When you are using the FI-AA component in conjunction with the Materials Management (MM)

component, you can post an asset acquisition within the framework of the ordering process in

purchasing.

Process Flow

Unlike most other business transactions, external acquisition using a purchase order requires a

sequence of steps to be performed at separate times:

Creating the purchase requisition

Creating the purchase order

Posting the goods receipt

Posting the invoice receipt

When you use this integrated ordering process, you first have to create an asset master record.

You can then post the purchase order or the purchase requisition with account assignment to the

asset. It is also possible to create fixed assets from within the transaction for creating the

purchase order. This means that you can carry out both steps, “create asset” and “create

purchase order or purchase requisition,” within one transaction. You enter the most important

asset master data information in a dialog box . From this dialog box, you can go directly to the

actual asset master data transaction. If the asset you create is incomplete because essential

asset master data information is missing, the asset has to be completed later (refer to Processing

Incomplete Assets [Page 54 ] 6 ). You can specify an asset class for each material group in

Customizing (Transactions Acquisitions ) to be used when you create fixed assets from the

transaction for purchase orders or purchase requisitions. The system then provides this asset

class as a default when you create assets for this material group.

When you post the goods receipt or the invoice receipt, the system automatically capitalizes the

asset. From an organizational perspective, it may be difficult to create an asset master record

with the purchase order. There is therefore the option of creating a purchase requisition first,

without account assignment. Then you enter the asset in the purchase order that results from the

purchase requisition.

Invoice Receipt Purchase Order Goods Receipt

Vendor

Account assignment

category

1

A

Asset number

1 Compact car

X

9/1/YY

Beetle, Inc.

......

......

20,000.-

Asset

Capitalized on

MMDDYYYY

Acquisition value

20,000.- Valuated GR

Valuated IR

April 2001 381

Asset Accounting (FI-AA) SAP AG

Processing Asset Acquisitions in Purchasing (FI-AA/MM)

Acquisition Posted in Purchasing

Creating a Purchase Order Item

When you create a purchase order item in the MM component that has account assignment to an

asset (account assignment category A), the system first checks to see if the asset exists. It also

determines if the asset can be posted on the planned delivery date. The system then determines

the G/L account that is to be posted. It then determines the additional account assignments that

are valid on the delivery date and notes these for the purchase order item.

When there is account assignment to an asset from a purchase order, no values are updated on

the asset, and no line items are created at this point. For this reason, the account assignment of

the purchase order item can be changed up to the time of the first goods receipt or invoice

receipt.

Purchase Orders for LVAs

For account assignment to a low value asset or to a collective low value asset, the system makes

sure that the APC of the asset together with the order values of the individual items does not

exceed the maximum limit for low value assets.

For collective low value assets, the order quantity is also taken into account for this check. The

total amount determined (APC + order value) is divided by the total quantity (amount already on

hand + the order quantity), and the result is compared with the maximum value limit that has

been specified.

382 April 2001

SAP AG Asset Accounting (FI-AA)

Creating a Purchase Order for the Asset

Creating a Purchase Order for the Asset

Procedure

1. First, determine the information that is necessary for creating the purchase order:

– Check in the Purchasing component whether a purchase requisition exists for the

asset (Logistics Materials management Purchasing).

– Determine the vendor from whom you are ordering the asset. If needed, enter the

purchasing data for the vendor.

– Determine the asset number of the asset that is being ordered. If necessary, create a

new asset.

2. Create the purchase order. If there is a purchase requisition, use it as a reference (in

Purchasing: Purchase order Create).

In the initial screen, when you specify the account assignment type A (for asset), this

determines

– The account assignment to an asset

– How the goods receipt or the invoice receipt is to be handled (are asset values to be

posted at the time of the goods receipt or at the time of the invoice receipt).

3. Once you have entered the general purchasing data in the first screen (order date,

material group, etc.), a dialog box appears. Enter the asset to which account assignment

is to be made in this dialog box.

4. If the asset master record for your purchase has not yet been created, you can create it

directly from within the purchase order transaction.

5. Display the order item and its current delivery status (in Purchasing: Purchase order

List display By account assignment).

6. Later, post the goods receipt or the invoice receipt. (The Customizing definition of the

account assignment type determines when the asset values are posted - either at goods

receipt or at invoice receipt.) See the corresponding documentation for the Materials

Management (MM) component.

April 2001 383

Asset Accounting (FI-AA) SAP AG

Goods Receipt and Invoice Receipt with Reference to Asset

Goods Receipt and Invoice Receipt with Reference to

Asset

Purpose

You can post the goods receipt and the invoice receipt for an ordered asset with reference to the

purchase order.

Bookkeeping

Warehouse

clerk

Asset

Accountant Follow-up

and checks

Purchasing

Purchase

order request

Error tolerance

Check

acquisition

Invoice

receipt

Create

asset

Goods receipt

Purchase order

Acquisition Posted in Purchasing

Process Flow

There are several ways of posting this type of business transaction:

Valuated goods receipt, before the invoice receipt

The system capitalizes the asset, creates line items, and updates the value fields of the

asset. You post the invoice at later date. If there are differences between the amount

posted and the amount of the invoice, the system automatically corrects the APC amount

on the asset.

Unvaluated goods receipt, before the invoice receipt

In this case, the system does not create line items and update values until the invoice is

received. The system also carries out capitalization at the time of the invoice receipt. The

system, however, uses the date of the goods receipt as the capitalization date.

Invoice receipt before the valuated goods receipt:

Based on the definition in FI-AA Customizing, the goods receipt is assigned a default

transaction type (under Transactions) that does not capitalize the asset. In this

case, the asset is capitalized at the time of the invoice receipt. The system creates a

line item with an amount of zero (if the purchase order price = the invoice price).

Based on the definition in Customizing for Asset Accounting, the goods receipt is

assigned a default transaction type (under Transactions) that does capitalize the

asset. In this case, the asset is not capitalized at the time of the invoice receipt. The

384 April 2001

SAP AG Asset Accounting (FI-AA)

Goods Receipt and Invoice Receipt with Reference to Asset

system creates a line item with an amount of zero (if the purchase order price = the

invoice price).

If the purchase order price differs from the invoice price, you can only post the invoice

receipt when this difference is positive. The system rejects the posting of invoices that

would result in a negative balance on the asset.

Invoice receipt before the unvaluated goods receipt

The system capitalizes the asset, creates line items, and updates the value fields.

Setting Valuated or Unvaluated Goods Receipt

You determine whether the goods receipt is valuated or unvaluated by means of the account

assignment category (A = asset). In Customizing for Purchasing, choose Account Assignment

Maintain Account Assignment Categories. You can also maintain the control indicator in the

detail screen of the purchase order item.

It makes sense to post the goods receipt valuated, since the date of the goods receipt usually

determines the moment the asset belongs to the fixed assets of the enterprise.

Accounts

When you post a valuated goods receipt, the system posts a debit to the asset and a credit to

the ‘Goods receipt/invoice receipt’ clearing account. You have to set up this clearing account in

Customizing (Financial Accounting General Ledger Accounting Business Transactions

Integration Materials Management). This account is cleared when the invoice receipt is

posted.

When you post an unvaluated goods receipt, the system makes an integrated posting (debit to

asset and credit to vendor). The system does not create any FI posting document in this case,

only an MM document.

Cash Discount

During the payment run, differences may arise between the amount paid and the capitalization

amount, because too little or too much cash discount was deducted. In this case, you follow the

same procedure as for an integrated acquisition posting, and make adjustments to APC using

collective processing in the General Ledger (General Ledger Periodic Processing Closing

Regroup Prof.Segment Adjstmt).

Procedures

Posting a Goods Receipt [Page 386]

Posting an Invoice Receipt [Page 387]

April 2001 385

Asset Accounting (FI-AA) SAP AG

Posting a Goods Receipt

Posting a Goods Receipt

Procedure

1. Choose Logistics Materials management Inventory management.

2. Choose Goods movement Goods receipt For purchase order PO number

known.

3. Enter transaction type 101 and the number of the purchase order in the initial screen.

Press Enter

4. Confirm the posting in the resulting screen by choosing Post goods receipt. The data

defaulted by the system is correct.

386 April 2001

SAP AG Asset Accounting (FI-AA)

Posting an Invoice Receipt

Posting an Invoice Receipt

Procedure

1. Choose Logistics Materials management Invoice verification.

2. Press Enter invoice.

3. Enter the document date, the purchase order number and the document type (RE = post

gross).

4. Press Enter Enter the amount of the invoice and the input tax indicator, if necessary.

Set the indicator Calculate taxes.

5. Press Enter The system displays the purchase order items.

6. Save.

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Edited by: Jeyakanthan A on Jun 3, 2011 3:06 PM