Prevent users from deleting originals from DIR

[tom_saga]

Hello

We normally release/approve documents by setting a specific document status.

When this status is set you can not do any changes to the document. You have to create a new version.

But we have a specific status (Document controller) that document controllers can set to update meta data / characteristic values on already approved documents without creating a new version.

We have been able to prevent user from changing the original file when this status is active. But he can still delete the original from the DIR. That is a problem for us, as the only thing he should be allowed to do is to update meta data.

We have used the authorization object "Status-Dependent Authorizations for Documents" to try to prevent this. Here we allow the activities "Change", "Display" and "Display application start". We need to have change to allow changes of e.g. characteristics. But the user can then alos delete the original from the DIR.

Any proposal for how to prevent users from deleting originals from the DIR?

Best regards

Tom Saga

[Former Member]

Hi Tom,

You can't restrict user at this stage. If you are giving access of create or change document then that user will be able to delete or replace the original. Authorizations can be controlled at specific object in roles only. where Activity is one object.

Hope this will resolve the query,

Regards,

Ravindra