Quality notification

[muhamed_faisal]

Sir,

I have a scenario like this

When ever there is sortage happen for a raw material during production

i want to make a manual notification for the sortage of material, and as per this notification they want to rice a purchase order for that material

Pls tell me how to handle this scenario and wether we want to create a new notification type itslef

pls clarify

Faisal

[Former Member · Accepted solution]

Yes there can be possibility to have new notification type but what you will put in corrective action & preventive action.

If are not putting anything or not carrying out such activity task & cause then I think better to customize some mail system or Z- t code which will trigger mail to concern person say Buyer or purchaser.advantage could be it will be much simpler way to communicate ..

[muhamed_faisal · Accepted solution]

Sir

1.if we create a separate catalog for task,activity,cause then is it possible?

2.Without creating a notification type how we can achieve this, while creating manual notification which notification we want to select

3.If we want to create a notification what are the relevant parameter we want to set as per this scenario

4.after creating notification how it is possible to send a mail through work flow

Thanks in advance

Faisal

[Former Member · Accepted solution]

Customization:

Workflow:

http://office.microsoft.com/en-us/duet-enterprise-help/customize-an-email-notification-for-an-sap-wo...

[muhamed_faisal · Accepted solution]

Thank you sir

i will go details and let me see

so according to you it is possible if we create catalog for cause ,task,activities

Just to confirm so pls clarify

Faisal

[anand_rao3 · Accepted solution]

Dear Faisal,

Perhaps quality notification may not be the correct methodology for addressing shortage of materials.

Quality notifications are meant for defect and cause recordings for why why analysis.

I would recommend to utilize MRP (Material requirement planning) concept for addressing this requirement, where system generates auto purchase requisitions based on shortages.

Regards,

Anand Rao

[Former Member · Accepted solution]

I think only Z report or Q Notification can address this as other std reports do not have the facility on Mail sending....

provided trhat Quality department showing interest in this report

[muhamed_faisal · Accepted solution]

sir,

if we go ahead with notification to address this and if we create catalog for cause ,task,activities especially for shortage then we can achieve this?

pls clarify

faisal

[anand_rao3 · Accepted solution]

Dear Sujit and Faisal,

Auto email sending is very well possible but I have few basic functional doubts here and would be grateful to you if you can please throw some light on them.

1. First of all I am not getting why quality user notifies material shortage, as I guess a separate department u201CPlanningu201D usually takes care of it?

2. Secondly how quality user comes to know that there is shortage? Does the user consider entire stock levels in all storage locations and independent requirements to arrive at this conclusion?

3. The maximum input that a quality user passes to other departments is, number of defective / not ok / not usable quantity.

4. In what way exactly quality user will notify this shortage? As shortage quantity or just a remark stating u201CShortageu201D?

5. I am also not getting that based on this input, how planning or whosoever is the agency, can create purchase order and of how much quantity?

6. One material can be used to manufacture several materials. As per bill of material the usage also varies.

7. Under such circumstances it would be very difficult task for a planning person to consolidate the inputs of not ok quantities fed in several notifications?

8. Lastly how any catalog can be used for this purpose? Do you mean to say you will be creating a code having description as u201CMaterial shortageu201D? If so, how that may help to the person who is creating purchase order?

Regards,

Anand Rao

[muhamed_faisal · Accepted solution]

Dear Anand,

1.First of all I am not getting why quality user notifies material shortage, as I guess a separate department u201CPlanningu201D usually takes care of it?

A.Any invenmtory shortage is happen it is to be recorded even though it is seperate dept.

2. Secondly how quality user comes to know that there is shortage? Does the user consider entire stock levels in all storage locations and independent requirements to arrive at this conclusion?

A.here any shortage is happen during production due to invertory will be informed to QC persone

3. The maximum input that a quality user passes to other departments is, number of defective / not ok / not usable quantity.

A.Here what i am palnning is that we can make a special defective code for invetory shortage

4. In what way exactly quality user will notify this shortage? As shortage quantity or just a remark stating u201CShortageu201D?

A.Create a notification manually and as per this notification purchasing persone geting infomed to make a immidete purchase process

5. I am also not getting that based on this input, how planning or whosoever is the agency, can create purchase order and of how much quantity?

A.Shortage qty can be mention i the notifiation as so we can purchase the qty required for production

6. One material can be used to manufacture several materials. As per bill of material the usage also varies.

A.any shortage happen for a particular materila then only we want to create a notification to start purchasing process

7. Under such circumstances it would be very difficult task for a planning person to consolidate the inputs of not ok quantities fed in several notifications?

A.Planning is not going to effect,This problem is happen bcz of invetory problem so it has to be addreedd

8. Lastly how any catalog can be used for this purpose? Do you mean to say you will be creating a code having description as u201CMaterial shortageu201D? If so, how that may help to the person who is creating purchase order?

A.He can create a manuall purcahse order as per this Notification

Finally as soon as notification increases due to shortage, inventory people will alert about for correct invetory maintain

Hope i cleared every thing

Really i waiting to get any solution for this

hope all of your help till end

Faisal

[former_member42743 · Accepted solution]

I'm not sure why you can't do what you want via a quality notification. In fact I think it is a great idea! material shortages are most definitely a production issue and should be tracked. Consistently being short of raw materials is a clear sign the planning or forecasting model is not working right or that safety stock levels are not sufficiently set.

I would assume the production operator or other production person would create an internal notification and list the raw material and the defect as "raw material shortage"

I think once the notification is created you can have the task generator automatically assign a task to order additional material. This task then uses workflow to route the task to the purchasing folks.

The purchasing folks could go into the notification where you would have created an action box item to create the PO.

Once the PO is created the task could be closed.

I might have a couple of other tasks in this. One for the planner to let them know a shortage occurred. Maybe after the PO is placed, a notification to a production scheduler that the shortage happened and the expected delivery date of the new raw material. Maybe a task to review the safety stock and reorder points set in the material master.

It would take the customizations of the action box and maybe some new workflow items. But a workflow specialist could help you with that. The action box to create the PO shouldn't be to hard for you along with a good programmer.

FF

[muhamed_faisal · Accepted solution]

Exactly fire,

This is what actually i am looking for to chive

Faisal

[former_member42743 · Accepted solution]

There is a FM called

OIJ_EL_DOCG_CREATE_PO Create purchase/stock transfer order.

A programmer might be able to copy that and adopt it for use in an action box FM.

I would start with a copy of the Q3 notifiication for this.

Check this thread for assigning tasks:

FF