Query on Travel Activity

[Former Member]

Hi Associates,

I need your guidance on an Solution for Travel Management (Standard)

Requirement:

The client wants the Travel activity type to be fixed as Before Noon and After Noon i.e

Before Noon : 50% of Per Diem (00:00 AM to 11:59 AM)

After Noon : 50% of Per Diem (12:00 PM to 23:59 PM)

Fall on both : 100% of Per Diem (Example: 10:00 AM to 12:00 PM) or (00:00 to 23:59)

Standard SAP Gives:

SAP provides only 4 options for Per diem calculation:

1. Hourly basis - Meals (For Example: Per Diem for 12 Hours trip)

2. Timely basis - Meals (For Example: Per Diem for the trip timing between 06:00AM to 12:00AM)

3. Overnight stay - Accommodation (For Example: Per Diem for the night stay)

4. Daily basis - Accommodation (For Example: Per diem for the trip, even if it crosses 1 minute in a day)

Let me know what should we do to avoid Development

Regards

Prasanna Manikandan

[Former Member]

Hi Prasanna,

I assume you are talking about per dime for Meals (VERP expense type) then You have to choose only 1st or two option because 3,4 belongs to accommodation allowance (UPBA)..Which cannot divided into hours..

You will use 2 option Timely basis - Meals (For Example: Per Diem for the trip timing between 06:00AM to 12:00AM)

How to define..

Firstly you will define Define Per Diems for Meals/Time Per Day

Then Scale it as per your requirement..

I hope it would serve your purpose..

Regards,

Muhammad Umer

Below is some help may be helpful for you...

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Define Per Diems for Meals/Time Per Day

SAP Travel Management lets you define meals per diems/time per day for meals per diems/time.

The meals per diems/time per day is the meals per diems/time that accounting accesses for a complete trip day.

A complete trip day is defined by:

the validity period in minutes

entry 00:00 hours to 24:00 hours

the day entry

entry 099

From the meals per diems/time per day and the calculation guidelines: meals per diems scaled by time the system can create the meals per diems scaled by time for the meals per diems/time per day.

The meals per diems/time per day are differentiated via the following control parameters:

trip country

trip region

enterprise-specific trip type

These three control parameters are active during accounting.

For each possible combination of permitted entry values for these control parameters, which you defined in the section Control parameter for travel expenses, you must define a meals per diems /time.

statutory trip type

trip activity type

statutory reimbursement group for meals/accommodations

enterprise-specific reimbursement group for meals/accommodations

You can determine whether each of these four control parameters are active or inactive during accounting, in the IMG activity Travel Expenses Control (Expert View)

This effects, the following positions of the meals accounting line in the IMG activity Travel Expenses Control (Expert View):

Position Significance

8 read statutory trip type

9 read trip activity type

10 read statutory

M/A reimbursement group

11 read enterprise-specific

M/A reimbursement group

Note

Further information on the values for these positions can be found in IMG activity documentation Travel Expenses Control (Expert View):

If these control parameters are active, you must define a meals per diem/time per day for all combinations of the control parameters.

validity period in minutes

For the meals per diem/time per day, the validity period to be entered here is 0:00 hours to 24:00 hours.

The meals per diems/time per day are defined, time-dependently, in the system via the control parameters, validity interval in minutes, validity period, and the reimbursement amounts.

Note

If the reimbursement amounts in a meals per diem/time per day are changed, you do not need to create a new meals per diem/time per day, because you can delimit the previously valid meals per diem/time by means of a delimitation date. A new identical meals per diem/time, which is valid as of the entered date, is created. You then only need to change the reimbursement amounts in this new meals per diem/time.

Requirements

You need to have defined the control parameters which you intend to use to differentiate the meals per diem/time per day in the section Control parameters for travel expenses.

[Former Member]

Thanks for the reply,

My doubt is how to split the before noon and after noon.

Regards

Prasanna Manikandan

[Former Member]

Hi,

if re-explain your example and clear following things.

Have you declare activities with before noon or after noon? (trip activity like Business activity before noon or after noon)

Or one activity (Business activity) and with you below example , half per-diem should be reimbursed if trip timings is less than 11:59 or 23:59..

please explain which is the case ?

if possible then give another example because in below example no difference is before or after noon per diem percentages..

The client wants the Travel activity type to be fixed as Before Noon and After Noon i.e

Before Noon : 50% of Per Diem (00:00 AM to 11:59 AM)

After Noon : 50% of Per Diem (12:00 PM to 23:59 PM)

Fall on both : 100% of Per Diem (Example: 10:00 AM to 12:00 PM) or (00:00 to 23:59)

Regards,

Muhammad Umer

[Former Member]

Check in table V_T706H

[Former Member]

Check in table V_T706H