Clarification required:- Invoicing dates and Invoicing list dates

[Former Member]

Hi

Could someone clarify the differences between the two ?

What are they used for ?

I know that invoicing list dates is used with creation of LR00, and extra output and transaction VF24

Which groups all standard invoices together and produces an output for them

BUT what is Invoicing dates actually used for ?

are both required to be maintained in order for Invoice lists to be created ??

Is invoicing dates used to bill all deliveries on a single standard RD00 invoice ?

Please advise, as I have been asked this question several times and have not been able to find an ideal answer

thanks

Tony

[Shiva_Ram · Accepted solution]

are both required to be maintained in order for Invoice lists to be created ??

I think no need, just maintain the calendar on the Invoice list date field.But it is nothing wrong keeping both the calendars in the customer master.

Is invoicing dates used to bill all deliveries on a single standard RD00 invoice ?

yes

Regards,

[Shiva_Ram]

Invoicing list dates: As you are aware, if regular invoices and debit memo's can be combined (collective billing) into one during invoice list run. The advantage of using this is, only one document will be created on a particual day (for example once in every 15 days) and sent to customer. This provides easy handling of payment process and customers are also provided with factorial discounts.

[Shiva_Ram]

Invoicing dates: When a billing document is created, the billing date field is populated by the system. Maintaining the Invoicing dates(calendar containing the dates) in the payer customer master, proposes the billing dates, when the billing documents are created. For example, if the customer wants to have every Friday the billing should be done, then based on the calendar settings, the billing documents (seperately like regular billing, credit memo, debit memo) will be created on Friday's only instead of every day. Again this date can be manually changed in the document,before released to accounting.

[Former Member]

Hi,

Invoice dates (calendar identification)

Identifies the calendar that determines the schedule of billing dates for the customer.

Use

If, for example, a customer wants to consolidate the invoices you send out, you can predefine the billing schedule in a calendar in the system. During billing, the system automatically proposes the appropriate billing date from the calendar.

Procedure

The system proposes the billing schedule from the customer master record of the payer. You can change the value manually in the sales document.

Invoice list schedule (calendar identification)

Identifies the customer's factory calendar that is used during the processing of invoice lists.

Use

An invoice list is a list of invoices (single or collective) that you create for the customer either periodically or on predefined dates. The periods and dates are defined in the customer's factory calendar. Typically, the recipient of an invoice list takes on the responsibility for collecting payments from numerous individual customers and receives a factoring discount for the service.

Procedure

If you want to create invoice lists for the customer, you must enter an identifier for a predefined factory calendar.

Requirements

You must first define a factory calendar for the customer either in Customizing for Sales or as part of the master data for Sales (Menu path: Logistics -> Sales & distribution -> Master data -> Others -> Billing schedules).

kapil

Edited by: Lakshmipathi on Mar 17, 2011 12:09 PM Please avoid copy pasting from other sources. Instead provide the link. You have already been advised not to do so