cFolders Storage options

[Former Member]

Hi,

What are the storage options we have available in cFolders 4.5.Is it the same like we have in DMS? Do we have to setup a separate content server for cFolders and we can use the exisiting one of DMS.

We have implemented DMS and have a content server,now are planning to implement cFolders.So wanted to know how to go about storage options.

Please contribute your thought.

[Former Member]

Hi,

cProjects provides two options for managing your project documents. You can do this

within your project structure by storing documents in any required cProjects object.

This is a simple form of document storage through which you can create document versions

and assign individual authorizations for every document. When creating documents,

you can access document templates that are managed centrally in the Templates

area. This supports standardized project processing. From a technical perspective, the

documents are stored in SAP NetWeaver via the Knowledge Provider Interface (KPRO).

Alternatively, you can also use this interface to connect a separate content server. On

the other hand, virtual spaces and cFolders are two solutions for collaborative document

management.

Hope it helps you.

Thanks

Arbind

[Former Member]

Let me put my question this way.

1.Do we have storage categories option in cFolders(like ZCFF) as we have in DMS?

2. Where do the checked-in documents of cFolders actually stored.

[Former Member]

Hi,

As per your 1st query we have an option.

Please read the below :

To customize your distributed content servers for cFolders, you must first carry out certain steps in the cFolders WAS 6.40 in Customizing for the SAP Web Application Server, depending on your chosen scenario.

The steps involved are:

1. Creating a Content Server Entry

2. Creating a Storage Category for a Repository

3. Creating a Location

4. Linking Locations to Storage Categories

5. Naming the Server

6. Defining the HTTP View for a Front-End Content Server

For the four available scenarios, you must customize the following:

Scenario A

File storage only in the database (default configuration as-shipped; runs u201Cout of the boxu201D):

· No customizing required.

Scenario B

Exactly one content server that is not visible on the Internet:

1. Install one content server.

2. Create a storage category that is called CFFMAIN or ZCFFMAIN.

No locations required.

Scenario C

Exactly one content server that is visible on the Internet:

1. Define one content repository.

2. Create a storage category that is called CFFMAIN or ZCFFMAIN.

3. Define one location.

4. Link the location to a storage category.

In this configuration the location is usually not the synonym for a geographic location, so you may name the location u201CMAIN_FILESu201D, u201CDIRECTFILEu201D, or similar.

Scenario D

Multiple content servers associated with different geographic locations; all visible on the Internet:

1. Define one content repository for each location that you want to support.

2. Create storage categories for each content server.

3. Define the locations.

4. Then link the locations to storage categories. To set a default storage category, call it CFFMAIN or ZCFFMAIN.

5. Define the URLs that are valid at each location for one server (steps 5 and 6)

*Creating a Storage Category for a Repository *

1. From the cFolders WAS 6.40 Menu, call up transaction SPRO and choose SAP Reference IMG ® SAP Web Application Server ® Basis Services ® Knowledge Provider ® Content Management Service ® Define Content Categories.

2. Choose New entries.

3. Enter a name, a description, and in the Document Area field enter CFF.

4. In the Content Rep. field enter the name of the newly-created content repository (see Creating a Content Server Entry).

If this storage category is meant to be the standard category for files, than the name must be u201CCFFMAINu201D or u201CZCFFMAINu201D.

For the extended scenario D you create more categories. These other categories can have arbitrary names, but you must continue to define associated locations in the third Customizing step (Creating a Location). You are recommended to name them after the location.

*2nd Query solution *

The document repository within Web Application Server is KPRO (SAP Knowledge Provider). The meta data of cFolders objects are stored on the WAS data base. File content can be stored also on a distributed content/cache server environment in the same way as for R/3 DMS.

Hope it's enough for your query.

Thanks

Arbind

[Former Member]

thanks arbind, what about the KPRO option i.e. if we donot use cFolders and store documents directly on the Project objects in cproject , where and how exactly we reteive the documents ?Do they get stored in the cProjects backend ? Also, Is there any limitation on the size and type of docuement that can be uploaded using this option?