Check Refunds Authorization

[former_member215295]

Hi All,

We have a requirement at our client place-

We would like to issue checks to the business partners through automatic payment program FPY1.

Clerk should be able to issue the check if the amount is les than $ 500

If the amount is greater than $ 500 and less than $ 1000 supervisor approval is needed.

If the amount is greater than $ 1000 and less than $ 2000 Manager approval is needed.

Please let me know how we can customize this..

thanks.

[former_member213733 · Accepted solution]

check the event no. 5500 where in you can set the check for dual control as per your requirement .

In addition to the same also check the table TFK_PAYMENTREL_N which has the specifications for triggering a workflow for payment release .

You can navigate to the same as follows :

SPRO - Financial accounting new - contract accounts receivable and payable - business transactions - payments - release for payment workflow - payment release workflow for main and sub transactions .

Regards ,

Dewang.

[former_member215295]

Hi Dewang,

Can we use event 655 for creating the exceptions and a custom table with list of approvers and their ranges for the workflow?

thanks,

VR

[former_member213733]

Hi ,

Event 655 is used for rejecting the payment in payment programme based on your set criterion .

You can use the event for exceptions and for table reference of user id to workflow .

Well in FICA i would say , play around with the events only you need to know where the word FIRE triggers in the event .

Regards ,

Dewang.

[AmlanBanerjee]

Hi,

I think you need to design a workflow to meet your requirements.

However, there are certain prerequisites which you need to follow for the same-

(a) You need to first map the org. structure in SAP (PPOMA)

(b) You need to assign a tolerance level against each clerk. You can use the standard tolerance level functionality for the purpose or desing a cusotmised one.

Now when you are marking an item for refund either thru FPE2\FPE2M, and press save, event 1120 is triggerred.

In thie event you can check whether the refund amount is more than the tolerance amount of the user or not. If not, then it exits.

However, if yes, it places a payment lock \clearing lock against the item and triggerres a workflow which initmates it's next level supervisior to action on the same.

If a clearing lock\payment lock is placed against the item , it will not be picked in the FPY1 run.The clearing lock will only get removed once it is approved by the supervisior, if it is under his\her tolerance limit, other wise it will be referred to the manager.

You can also built in custom rules in the workflow, so as to ensure that a particular item does not get stuck in one person's queue for a X no. of days.

Hope it helps...

Thanks,

Amlan

[former_member215295]

Hi Amlan,

Thanks for the solution , will check both the options from you and dewang and will see which suits best to our requirements.

thanks,

VR