Per Diem meals and accomodation

[Former Member]

Hi experts,

I have following cases which needs some expert solutions for local and overseas .

Local Travel

1) While finalizing the employee travel expense report (t-code PR05), accommodation allowance has not automatically calculated (Check box is un-check), We have manually check accommodation allowance. Would it not check automatically same meals checks automatically ?

2) Daily per diems shall be reduced to 50% if meals is provided by company, How ?

2) Hotel charges/accommodation allowance shall not be allowed if employee has declared residential address. How ?

3) Accommodation allowance shall be allowed if personnel, do not avails company provided facility. Can we make any check that if employee has availed company accommodation, then his accommodation allowance shall not be calculated.

4) After fifteen days of trip, if travel expense report has not been settled then advances should automatically deduct from his next payroll. How?

Overseas Travel

1) We have limits of hotel charges, if hotel is not availed by company then 50% of hotel charges shall be reimbursed by as hotel allowance.

2) If accommodation is provided by company along with meals then no hotel allowance but 70% of the daily allowance.

Thank you in advance for your time!

[Former Member]

Resolved!

[Former Member]

Dear Muhammad Umer

Could you please kindly send me the solutions for your questions to me? I'm now checking the configuration.

Thanks in advance!

[Former Member]

Hi,

Can you please be specific which point you are talking?

For every point, there is long description which i have to write

[Former Member]

Hi, thanks for your prompt response, for local travel, 2) & 3) and oversea travel 3), could you pls write your solutions! thx

[Former Member]

2) Daily per diems shall be reduced to 50% if meals is provided by company, How ?

Solution:

There is functionality available for PD deudction.

Goto SPRO, Financial acounting (new), Travel Management, Travel Expenses, Trip Reimbursement Amounts, Deductions, Define Deductions

You can define your deduction (50% deduction) on meals or on accommodation or on coupons as well.

Note, Firstly you have to activate deduction tab from your trip schema. (schema t-code is 'fitvfeld' ) click on your schema and in the last check the deduction for lunch, break fast, dinner.

Now it deduction tab will available in travel expense sheet .

When you will check the on any lunch, break fast or dinner on travel expense sheet, system will deduct 50% from his PD allowance.

3) Accommodation allowance shall be allowed if personnel, do not avails company provided facility. Can we make any check that if employee has availed company accommodation, then his accommodation allowance shall not be calculated.

Solution: Manual procedure, unchecked to accommodation allowance based on information received from traveler.

Overseas Travel

there is no point # 3 in my question

if you are talking about point number 2, same procedure will be done as described in local travel. while defining deduction option is available for all groups and local and overseas as well..

I hope above have resolved your questions.

[Former Member]

Hi Muhammed,

Query on

After 90 days of trip, if travel expense report has not been settled then advances should automatically deduct from his next payroll. How?

Client has Finance integration.

Thanks in Advance

BLITZZ

[Former Member]

It can done if there is also integration available for travel management and payroll..

[Former Member]

Local Travel

1) While finalizing the employee travel expense report (t-code PR05), accommodation allowance has not automatically calculated (Check box is un-check), We have manually check accommodation allowance. Would it not check automatically same meals checks automatically ?

Solution:

Go to IMG, Financial Accounting (New), Travel Expenses, Dialog and Travel Expenses Control, Dialog Control then click on Define Schema and Individual Field Control

Select your variant XX and expands Trip Provision Variant : XX - variant name

Click on Domestic trip and check per diem for accommodations checkbox set..

Save it..

Next time PR05, accommodation shall automatically be selected!

if anyone know the remaining solution or part of remaining solution, then please share....

Thanks

[Former Member]

I got all my questions answered myself with proper solution.

Its a lot of points and If anyone needs some specific solution then please let me know!

Regards,

Muhammad Umer