Budget Consumption

[Former Member]

We have a situation with FM budget that I will need your help with. We created a PO/GR that consumed budget. Example:

After the creation of the Goods Receipt the

Commitment item | Budget | Consumed | Remaining balance

a) #340500 | $120000 | $20000 | $100000

After settlement of the WBS object to AUC the following happened

b) #340500 | $120000 | $0 | $120000

AUC posting:

c) #120000 | - | $20000 | -

What we need after settling AUC is for item (a) to remain where it was originally consumed and not passed on to AUC as consumed.

[Former Member]

Normally when I come across an issue like this, I have to analyze all the associated entries and steps (CJ8G, ASKB, AFABN, or CJ88 etc) to see exactly at what point the consumed amount is being removed or offset via the commitment item. Since we use full accrual and modified accounting methods, our setup includes the use of derivation rules and statistical commitment items to achieve the final desired outcome in addition to configuration. This kind analysis helps me to determine if it is a configuration issue, process issue or derivation, etc.