Prerequisites for archiving the sales order

[Former Member]

Hi ,

What are the prerequisites for archiving a sales order? What is the last business transaction from which the archiving process is triggered? Is it necessary to set status CLSD on the sales order for archiving ? what are the other system statuses that should be set for archiving a sales order?

Thanks & Regards

San

[Former Member]

Hi Santosh,

Sales Order is linked to other subsequent documents in the Order Processing cycle like Delivery, Invoice , Shipments, etc. So, we've to make sure that all the dependencies are removed before we can start to archive an SO.

You can see the dependencies in SARA Transaction (Goto->Network Graphic).

The SO archiving program checks if the status of the subsequent documents are Completed or not. (status in VBUK table is "C") .

There are other options like Residence Time, Existence of PO , Existing of Accouting Doc.

You can select the options, based on your company's decision regarding the extent of SO archiving they wanted to achieve.

The program will throw the messages appropriately, based on the checks it performed and appropriate actions can be taken from the document side .

This is a link , which explains the checks the program does before archiving.

http://help.sap.com/erp2005_ehp_04/helpdata/EN/a9/55c7d490a111d1a5510000e82deaaa/content.htm

Regards,

Shail.

[Former Member]

hi

this might bevery help ful to you

http://help.sap.com/saphelp_45b/helpdata/en/a9/55c7b690a111d1a5510000e82deaaa/content.htm

http://help.sap.com/saphelp_45b/helpdata/en/8d/3e4d2f462a11d189000000e8323d3a/frameset.htm

balajia

[Shiva_Ram]

Check this link would help you,

http://help.sap.com/saphelp_47x200/helpdata/en/a9/55c7e390a111d1a5510000e82deaaa/frameset.htm

In the SAP site, click on the link Checks at the left hand side and that will give you the details.

Also for additional information check OSS Note 547748 - FAQ: Archiving sales documents.

Regards,