Enter manually reference document number in Invoice Header

[Former Member]

Hi gurus,

In order to keep a proper numerical sequence of invoices issued in the Company ( between those that are printed in excel and in SAP), we need to set manually a number in the SAP invoice document that we will use to print the form, and that is independent from the one assigned internally.

What would be the best field to set this number?

Reference number (in Header - Accounting data) would be a good choice, but seems like it is managed through copy control and can only be assigned automatically to: Customer PO #, Sales order #, Delivery #, External delivery # and current invoice #. Would it be possible to assigned it manually?

thanks for your always valuable ideas,

VL

[Former Member]

Thank you Ken for your answer,

The thing is that we need to transfer this field to accounting, this is why t¡he best choice would be the reference document number.

External range number is not a feasible option because it is required an internal number assignment but the one to be painted in the form and transferred to accounting has to be entered manually in the invoice header.

It is not so easy to enter reference document number manually as it has a copy control assignment as commented in my first note.

Any help would be very appreciated.

Thanks,

VL

[eduardo_hinojosa]

Hi Victor,

Create a new kind of invoices for this excel invoices and do the settings to avoid that the reference will be replaced by copy rules.

As Ken suggests you, tell to an ABAPer to design the layout (SAPscript, SMARTFORMS) to paint the reference as number of invoice.

Look for a FI consultant to design statements of accounts, reports, declarations to tax authority, and so on, with the purpose to paint reference as number of invoice.

I hope this helps you

Regards

Eduardo

[former_member1115366]

Victor,

You can use (or create) a header-level text type for your manually entry. Then have your developer change the output layout set (sapscript, smartform, etc) to output the text on the form.

Regards,

Ken