Billing type in cash sales order

[Former Member]

HI SAP Folks,

What type of billing document type we use in cash sales? Is delivery related or order related billing type.

my manager says order related since in cash sales immedately invoice is generated. but Iam not convinced since in glync williams book cash sales after saving immedate delivery output invoice is generated . and after wards normal invoice?can any body explain the billing procedure in cash sales

yours

Mahesh.

[Former Member]

Hi

The billing for cash sales is an order-related billing; in other words, you create the billing with reference to a cash sales order and not with reference to the deliverydocument.

Copy control for cash sales exists only between the order to delivery and the order to billing in standard SAP.

While creating the billing document for cash sales, SAP also checks that the quantity ordered in the cash sales order should

exactly match with the PGI quantity of the delivery. If the quantities do not match,

you cannot create the billing document.

Since the invoice printout is generated from the sales document, the billing document

is relevant only for posting the accounting entry. The accounting entry is

passed into the revenue, and the offset goes to a cash account. If there are any cancellations,

credit notes, returns, and so on, against cash sales, then that follows the

standard SAP process.

regards

Prashanth

[Former Member]

HI,

Iam still unclear bcos you are telling both order related and delivery related billing document? how it is possible to generate both billing document from one SO. then vov8 of cash sales what billing document you will put?

yours,

Mahesh.

[Former Member]

Hi Prashanth,

one more doubt regarding cash sales? can we do partial deliveries for the cash sales? If yes what is the process?

yours,

Mahesh.

[Former Member]

Hi Mahesh

To answer your question, here are the details

For cash sales in standard SAP the sales order type, delivery type and invoice type are all BV. The VOV8 settings for the BV type of sales order is an order related billing which means that the invoice will take details from the order and not from the delivery. This is simply because in cash sales the customer pays upfront and would only pay to the extent that you can deliver him on the spot. In this case you normally would not have a delivery schedule spread across different dates. So when the customer pays cash the sales order is created in the system and automatically the delivery of type BV is also created. You can take a printout from the sales order output itself for the acknowledgmenet of cash sales. The subsequent part is the goods issue and the invoicing. The invoicing bit as has already been said by Prashant is only to take care of accounting. The system checks during invoicing if the goods issue quantity is same as the order quantity. This is because the system thinks that the customer has already paid for the quantity upfront and we are under delivering. This is not allowed for cash sales.

Hope this answers your question

Indranil

[Former Member]

Hi Mahesh,

that depends on your process.

If you want to bill at once and do the material booking afterwards, you need an order related billing type.

If there is a doubt at the order, if the material is not there an you have a difference in quantity between order an billing, the

delivery related billing is the right one.

I would do the order related billing for a cash process. Order an paying at the desk -- then you have the invoice at the desk. Afterwards you give the delivery note to the customer and send him to the stock. The stoch personal will do the material boocking at the time, they pick the products.

hans