Mass Approval for vendors

[Former Member]

Hi ,

Setting up / Maintaining vendors trigger a workflow process.Is it possible for the approver to mass approve all the vendors in SAP Business Workplace workflow tasks instead of one by one? Kindly suggest. Thanks in advance.

[masa_139 · Accepted solution]

Hi,

Inbox in NettWeaver Business Client (NWBC) browser has function for multiple selection and action.

Regards,

Masa

[Former Member · Accepted solution]

Is it possible to automate this vendor approval process ?

[masa_139 · Accepted solution]

Hi,

What do you mean automation?

I say if it is mass operation, it is not real approval because approver does not check anything. I won't develop workflow if it is mass operation.

Regards,

Masa

[Former Member · Accepted solution]

Can the process be automated as in where this person doesn't have to goto each and every task individually and approve it but it happens automatically ?or does it mean the purpose of the workflow is lost if we need automation in this approval step ? Kindly suggest.

[masa_139 · Accepted solution]

Hi,

In that case, I won't use workflow. When vendor is created by responsible purchaser, vendor is active immediately.

You need a business reason why do you need blind approval without checking detail data?

Regards,

Masa

[Former Member · Accepted solution]

Hi Masa,

Thanks for your helpful inputs. The input i got back from procurement dept is they are doing mass maintenance of vendors and as a result they get tons of mails.Currently there are 8000 mails waiting for approval.In this scenario what should they do ? Should they forgo workflow entirely ? Kindly let me know.

[masa_139 · Accepted solution]

Hi,

It depends on all business side decision. You can ask what were business reasons they had developed such workflow.

If the business rule says all changes in vendor master, responsible person should check details and approve it , they have to follow the business rule. I would implement workflow only for new vendor and only for the specific field value has been changed. My comment was just mass approval does not make a sense to use workflow because it is blind approval and it creates non-value activities. You can remove non-value process and make it simple and make it faster business process.

Regards,

Masa

[Former Member · Accepted solution]

Thanks Masa for all the valuable inputs.I am closing this message.