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Shipment Document, No Purchase Order & Service Entry Sheet generated

Former Member
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Hi Everyone

We have transportation & shipment module configured in our company.

We are running this process from the last 3 years without any problems whatsoever.

But suddenly from the past 1 month we are facing a very serious issue while saving shipment cost document, i.e *no purchase* *order and service entry sheet* is generated on saving the service entry sheet.

A purchase order and a service entry sheet is generated automatically whenever a shipment cost document is saved. All the congifurations & customisations are correctly done as per sap standards and no request have been moved to production which will disturb the above process.

I have scanned the almost all sdn.sap queries for solutions and have incorporated all the suggestions which will help to solve this issue.

But still the problem persists, i.e still no purchase order & service entry sheet is generated automatically after saving the shipment cost document.

All the settings mentioned below are checked thoroughly.

-- assign puachaging data

--maintain acc. assignment cat.

--automatic G/L acc. determination

--automatic determination of CO assignments

Check the following prerequisites for shipment cost processing has maintained or not

-Shipment must marked as relevant for shipment cost

-Shipment must have the required total status set in shipment cost type

-Shipment must have transportation status planned

-Shipment must have service agent

-Maintainiing and assign shipment pricing procedure to shipement cost

-Maintaining condition records,

Please suggest some solutions to the above issue.

Thanks & regards

satish

Accepted Solutions (0)

Answers (2)

Answers (2)

Former Member
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Hi Sumit

Thanks for responding

In tcode t_56 generate PO is "C", I.e generate po for a validity of 1 month, the item category settings are the same since as before.

But for some reason the system is not generating any purchase order from the past month.

The error message is shown below.

No purchase order item was generated for shipment cost item 0000014950 000001

Message no. VY633

Diagnosis

You have marked the shipment cost item for transmission to the finanacial accounting department. For this transaction, you need an order item. The system has attempted to create an order item, but has not succeeded in doing so.

System Response

Transmission of data to financial accounting without a valid order item is not possible. For this reason, all items that you have marked for transmission are reset.

Procedure

The log displays further information as to why the system could not create an order, although all the settings in Customizing were configured. You can also create an order manually that corresonds to the shipment cost item and then transmit this again.

Thanks

satish

reazuddin_md
Active Contributor
0 Kudos

From your post,

Problem could be with shipment cost - line item 00001, item category settings.

- re-check this item category settings again.

- check is there any service PO already exists for this vendor

- if yes, check is there any multiple Service PO's exist for this vendor.

Generally, Service PO will be triggered based on combination criteria maintained in customizing ( Assign Purchasing data).

if system doesnt find service PO, then system automatically created PO with validity period- as per customization done

, But if system find 2 service PO's with similar combination, system neither fetch the PO nor create new PO.

Hope it helps.

Former Member
0 Kudos

Hi,

1.In the shipment cost doc check the item category.Copy the item item category now check in T-code T_56 ,the field PO generation.

2.What is the error/message you are getting while saving the shipment cost doc.Provide the error message number.

Regards,

Sumit