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Check in files stored on http-addresses

Former Member
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Hi All,

I am working with Document Info Records (DIR).

We first wanted to create orignals which just contained a link to a http-address a with jpg file. Since it was a link to a file that might got updated we didn't check in the original.

But now we might need to check in the files and therfore I have some questions.

Is there any problems in checking files from http-addresses?

Is there anything I need to think about when choosing/defining storage catergory?

Can I use default storage DMS, DMS_C1_ST?

What is the capacity of this storage? What maintenance is needed?

Is there anything else that need to be considered when storing a large number of files?

Please let me know if you have any useful information about this matter

Kind regards

Mikael

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Answers (1)

Answers (1)

Former Member
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1. Is there any problems in checking files from http-addresses?

It won't work standard, you may have to use an enhancement to download the file to a temp directory before it checks in

2.Is there anything I need to think about when choosing/defining storage catergory? Can I use default storage DMS, DMS_C1_ST?

No, not recommended if volumes are high. Create a new storage category and use an external content server if your volumes will be high.

3. What is the capacity of this storage? What maintenance is needed?

Internal database is not recommended for production environments, but you could probably put up to 60000 docs in there if they were small docs. I.e. not Drawings. If you use an external content server, the capacity is up to 1000000/server if I remember correctly.

4 Is there anything else that need to be considered when storing a large number of files?

Caching if you intend using them at a number of locations and the individual files sizes are large.

Can you give more detail on exactly what the application is? I.e. what types of documents do you intend storing?

Former Member
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Hi Athol,

thanks for your quick reply!

It is not drawings we are going to store but small thumbnail images of jpg format (between 5-80 kB each)

If it's possible we would not like to save the images once again on a new repository.

We could consider to use the intranet folders where they are stored before sent to the http-addresses.

So my new qusetion are:

Is it possible to check in just the link to this folder. ie create an original with a link to "
folder\image\111.jpg" ?

Or is the actual "111.jpg"-file always stored on the defined SAP storage like DMS_C1_ST when checking in?

If it's possible, are there anything I have to consider in a solution like this?

Kind Regards

Mikael

Former Member
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Hi Mikael,

I don't see the point in checking in the files. If you are only using the DMS system to link to a file on the internet you can leave it checked out. This should not limit you in any way.

I think you can store them in the SAP database if it's just a question about links and not files.

Kind regards,

Kristoffer Pehrson

Former Member
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Hi Kristoffer,

The original is not stored in repository either it's a sap database or external content server unless and untill it is checked in.

So when you will cretae a URL for the original as .jpg , it will not get retrieved or throw error message.

so check-in is essential for retrieving the documents to external links.

Hope this will resolve the query.

Regards,

Ravindra

Former Member
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"so check-in is essential for retrieving the documents to external links."

- Hi I don't agree with you. You don't need to check-in the link to be able to use the link in the DMS system.

You just create a new original and select a WS appl type, eg. HTM. You then use Data carrier "Internet" and just input the URL. This should do it and now when you double click on the original the link will be opened in the browser.

Former Member
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The purpose behind storing in is to keep a copy off the local machine that can't be manipulated after the Doc Info Record is locked. By storing the documents on a third party system, SAP loses this ability so the check in process becomes a little pointless. This is one of the reasons why SAP gives you the option to "Delete after checkin" which removes to local copy so there is no confusion as to where the original is located. If you're worried about people manipulating the URL, this can be control with a status change to a status which is locked so that should not be a concern.

Former Member
0 Kudos

Hi All,

Thanks for your answers.

The reason we have to check in the original is that an image has to be checked in to be displayed as a thumbnail in SAPWUI, Portal.

(As long as we are in SAPGUI it's no problem since it's working without checking in the originals)

So waht I am looking for is a way(workaround?) to check in a link to http-address

or checking in a file from intranet folder without storing it on SAP repository but using the existing storgare where we retreive the images.

(we are not afraid of someone manipulating the origals eventhough they are not stored on a secure area)

Has someone succeed in this or is it impossible?

Kind regards

Mikael