Attachment transfer from SC to PO

[Former Member]

Hi Everyone,

We have a requirement of transferring the attchments attched in SC to the PO or PR, i.e. to follow-on documents being created.

We are using SRM 7.0. Can anyone pls guide what are th steps for that. Is it a customization or we need to customize via a BADI.

I have found out that the documents can be transferred to PO from SC using DMS. Does anyone have a guide or document that can help me to configure the steps for the same???

Pls help.

Thanks & Regards,

Bhakti

Edited by: bhakti joshi on Aug 26, 2010 1:08 PM

[ricardo_cavedini · Accepted solution]

Hello,

In order to transfer attachments from SRM to ECC (in classic scenario), check note 1057932.

It refers to SRM 5.0, but settings are the same.

Just pay attention that you should use the new badi BBP_CREATE_BE_PO_NEW or BBP_CREATE_BE_PR_NEW instead of that ones mentioned in the note.

Kind regards,

Ricardo

[Former Member · Accepted solution]

Hi Ricardo,

Thanks alot for the SAP note, it is the standard settings that was required. Incase if I require more help, will get back to you. Your help is appriciated.

Regards,

Bhakti

Edited by: bhakti joshi on Aug 30, 2010 12:04 PM

[Former Member · Accepted solution]

Hello,

IN SRM 7, BADI is not required. Thanks

[Former Member · Accepted solution]

Netaji,

Thanks a lot. It worked and now I am able to see the attachment in the backend PO. But not able to open the document. When I open the document I get the error "File C:\temp\_A4384814.doc cannot be created".

Do you know why am I getting this error? Do you think anything is kissing still?

Thanks,

Jagadish

[Former Member · Accepted solution]

jagadish,

Check if the RFC user has the authorization 'C_DRAW_*' in ECC. We had the same issue and it got resolved by giving this authorization to the user.

Regards

Lavanya

[Former Member · Accepted solution]

Hi Jagdish

Can you please share with me how you solved this problem.

You did not changed anything in BADI?

Appreciate your response.

Regards

Ckumar

[Former Member]

Hi Bhakti

You need to configure DEFINE SETTINGS FOR ATTACHMENTS in SRM IMG for usage of Java Applet and make all applet relevant settings for processing and transferring the attachments. You dont need this config if you are using XI for attachment transfers.

All DMS settings in ECC for Attachments need to be completed there too. Txn DC10 is used to configure this. You may use Req create and PO Create BADIs to influence the attachment transfer

Regards

Virender Singh

[Former Member]

Hi Everyone,

Yes, we are using classic scenario. We are using DMS to transfer the documents.

@ Virendra: You have given me the setting required from R3 side. Also, there are settings needed from SRM side. Can you help with that also. If there is a document existing for the same, kindly let me know. I require more details for the settings.

Thanks & Regards,

Bhakti

[Former Member]

Hello Bhakti ,

I am guessing you are in classic scenario using XML message?

Let me know if this is what you are doing , maybe i can guide you as attachements are working forme. thanks

- Netaji Gummadi

[Former Member]

Netaji,

We are using SRM70, Classic scenario, to transfer attachments through XI. Can you tell me what settings need to be maintained in SRM and backend ERP? As per the document it seems no settings are required in IMG--Define settings for attachments. please explain how you achived this.

Thanks,

Jagadish

[Former Member]

Hi Jagadish,

you must configure the R/3 Document Management System (DMS) in transaction

DC10:

1. Create document type SRM. Note that no flag is set in any of the columns.

2. Double click in the detail view to define the new Doc. type desc. = SRM Documents.

Set the Use KPro indicator.

Enter 1 in the Number assignment field.

Enter an internal number range interval. You can use an existing interval or

create a new one in transaction CV90. The internal number range must be used,

because the GUID of the SRM attachments has more digits than the number in

the backend system.

Maintain the number exit. The number exit is a program exit for document

number. It controls number assignment and version numbering for documents.

The default setting is MCDOKZNR. If you want to control the number assignment

or the version increment via a USER_EXIT, then you have to replace the

program MCDOKZNR with a company-specific program. You can find further

information in the field help for number exit.

In the screen area Field selection enter – in the field Document Status.

3. Go to the Dialog Structure and double-click on the entry Define object links. Define the

new object links EKPO and EBAN. Maintain object link descriptions for EKPO

(Purchase order item; Scr.no. 248) and EBAN (Purchase req. item; Scr. no. 247)

4. Define the workstation application in transaction DC30.

All required file types should be included in this list.

5. Activate Document Transfer

SPRO> Integration with other mySAP.com Components> Supplier Relationship Managemen> Message Control> Activate Document Transfer --> Execute

6. Assign the Document Type Define earlier and the Category to the Object type ex: BUS2012 (PO)

Ensure that you maintain a relation between BUS Object/ DMS Document Type/ Category.

Note: Check XML Monitor, make sure the attachment exist in Binary format.

Let me know if any questions!

Thanks

- netaji Gummadi

[Former Member]

Hello Netaji/Jagdish,

Can you please clarify points 4 , 6 and then the note?

I am not able to understand what needs to be maintained in Field Selection - Document Status.

Where to maintain the link of SRM - Business Object - Category?

What is the pathfor set XML monitor?

Regards

Sathya