Automatic Archiving without losing the attached document ?

[Former Member]

Hi Experts,

I wanted to go ahead with retention period so that documents will get auto archived after retention period.

But since my last post (and your expert opinion), I understood that there is nothing like Retention period in DMS.

If we want to achieve the mention functionality ...we need to do some developments.

Now lets say I deletes the required documents with the help of program or CV04N...my next job is to archive the deleted (marked for deletion) documents....AUTOMATICALLY.

2nd thing is after archival I should be able to see my attached document with DIR when I retrieve the archived DIR.

waiting for suggestions..

Kind Regards,

Sunil

[Former Member]

Hi Sunil,

First understood that when you archive or make a document for deletion,it is still in dms and you can refer it. This will fulfill your second point requirement.

Now, if you want to delete it permenantly getting removed from the system and no record will be available. for this a separate project is carried out and transaction is SARA.

Kindly check for both and map your requirements and make it feasible.

Regards,

Ravindra

[Former Member]

Thanks Guys.

[Former Member]

Archiving is in itself a separate engagement which needs planning.You can move the data to an external offline system bearing in mind the statutory data retention rules. You can also store the archived data on tapes or optical devices depending on the frequency of access.

The below links illustrate techniques to archive and store data onto these external systems

http://www.thespot4sap.com/articles/SAP_Data_Archiving_ADK_ArchiveLink.asp

http://help.sap.com/saphelp_nw70/helpdata/en/ad/b594429d7c0631e10000000a1550b0/content.htm

Regards,

Pradeepkumar Haragoldavar