configuration step of credit note and debit note

[Former Member]

Dear All.....

Pls give the configuration step of credit note and debit note.

[Former Member]

Credit memo request will be created when you have to pay to the customer.

(excess bill or damages or change in the price).

Credit memo request is a Sales document type (VA01), based on this you will

create credit memo (VF01).

While creating the credit memo you will get a block which will be removed by an

authorised person set.

The credit memo can be seen with transaction VF03 and credit memo request with VA03.

Credit memo request is a sales document used in complaints processing to request a credit memo

for a customer. If the price calculated for the customer is too high, for example, because the

wrong scale prices were used or a discount was forgotten, you can create a credit memo request.

The credit memo request is blocked for further processing so that it can be checked. If the request

is approved, you can remove the block. The system uses the credit memo request to create a credit memo.

You can use credit memos in Sales and Distribution (SD) for assigning credit memo requests to the

open invoices and in Financial Accounting (FI) for assigning credit memos and payments to the open

invoices and carry out clearing with them. If you use both Financial Accounting (FI) and Sales and

Distribution (SD), there is a 1:1 relationship between the credit memo request and the credit memo item

posted in Financial Accounting (FI). As soon as you bill the credit memo request together with other

sales orders, or distribute the items of one credit memo request to several billing documents, the assignment

is no longer valid and the system will not process it.

For credit memos, credit memo requests, and payments, you have the following assignment options:

Assignment to a single invoice

Assignment of a partial amount to an invoice

Assignment to several invoices

When you post credit memos, the payment programmed processes them automatically. If the credit

memo is specifically related to a particular open invoice item, the payment program automatically

attempts to offset the credit memo against the open item. If it is not possible to completely offset

the credit memo against an invoice, you can post a debit memo to the vendor, who is to reimburse the amount.

Then you can apply a multilevel dunning program.

Credit Memo Based On Return Delivery

I have sales return scenario where I want to make credit memo based on return delivery.

What are the steps and settings for copy control for creating credit memo in VF01 with return

delivery Vl01n

Credit memo in Return always refers to the Return order NOT to the Return delivery.

So create the Credit memo with reference to the Return order, there will be no error,

but before that ensure that you have released the block from the Return order.

First copy billing type from G2 (T-code VOFA) and that copied billing

Type maintain in sales document type (T-code VOV8) in for delivery related billing.

[Former Member]

SAP- Debit note and Credit note

SAP Debit Memo u2013 It is a SD module (sales document in SAP) is being used for complaints processing

to request a debit memo for a customer. It is used when we want to charge something more to customer

and want to debit with some amount. For example , if prices for the customer were low, ( calculated

with the wrong scaled prices) we can create a debit memo request in SAP. SAP debit memo request can be

blocked so that it can be checked and after its approval we can remove the block. It is like a standard order.

The system uses the SAP debit memo request to create a debit memo in SAP.

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SAP Credit Memo u2013 When we want to give some credit to customer we use this sap credit memo. It is a

transaction that reduces amounts receivable from a customer. For example the customer received short

quantity or damaged and return damaged goods.

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SAP debit memo is a transaction that reduces amounts payable to a vendor because; weu send damaged goods

back to our vendor.

In SAP creating a credit or debit memo request facilitates us to create credit or debit memos based on a

business requirement. To do this first we have to create a SAP sales document with the SAP order type for

a credit or debit memo request in SAP. We can create the debit or credit memo requests by using following steps

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Do we want , without reference to an order

Do we want with reference to an existing order

Here we can enter which order the request related to.

With reference to an invoice

Here we enter which invoice the request refers to.

In all cases, we need to specify the value or quantity that should be in the credit or debit memo.

We can block the credit or debit memo request in SAP from being billed in Customizing.

Use path : Sales = Sales Documents = Sales document header = Define sales document type and select the

billing block field in the billing section. The request for a credit or debit memo can then be approved or rejected.

To create Credit / Debit Memo request in SAP, use SAP transaction code, SAP tcode

- Use the same procedure that you use for Creating Sales Orders i.d SAP TCode VA01

- enter Order Type as CR for Credit Memo and DR for Debit Memo request

During creation of the request we have to enter Customer Number and Reason for the debit or credit memo request.

and material or article and its quantity. Once the credit or debit memo request is released in SAP, we you can

create credit or debit memo in SAP. The credit memo request will be automatically blocked for checking with Billing

Block 08 (to check credit memo) & 09 (to check debit memo) for the sales order type u201CCRu201D .

If it is not so you can customize the block for credit memo requests in Customizing for SD when you define the order

type Sales and Distribution = Sales = Sales Documents = Sales Document Header= Define sales document types in SAP.

The release of block in SAP is allowed to be removed only by the people who are authorized for it. If the amount is

within acceptable limit the block is automatically released otherwise all the people assigned to this job receive a

work item in their integrated inbox for release.

If the request is not automatically blocked in SAP by the settings in Customizing, we can set a delivery or billing

block manually in SAP.

Logistics= Sales and distribution = Sales.

Choose Order = Change.

Enter the sales document number, or search for it.

If all the items have been blocked, choose Select all.

If only some items should be blocked, select the corresponding items.

Choose Edit -> Fast change ofu2026 -> Delivery block or Billing block.

Enter the delivery or billing block for the header or individual items.

Choose Copy.

The system copies (or deletes) the SAP delivery or billing block in all the selected items.

Save your document.

Edited by: RAJEEV SHARMA on Aug 18, 2010 7:24 PM