Suggestion required for Rental process

[Former Member]

Hello Gurus,

Please suggest a suitable solution for the following scenario:

Client has property like office space and shops.

client gives it on rent, the current process is as follows:

1. Adv in News Papers

2. Selling of tender forms.

3. Accept tenders with refundable deposits.

4. Agreement with highest Quoted.

5. Collect 3 months rent in Advance

6. collect the rent every month.

7. At the end of the period refund the deposit.

Kindly suggest the document types, copy control and periodic billing steps and pricing to be used in SAP SD.

Thanks & Regards

[Former Member]

ok....

[Former Member]

Hello lrsapsd

You first need to decide the business processes that you would (can) cover within SAP and which will be out of SAP. Check out SAP for Real Estate Industry Solution, If you can not go that way, here is my proposal:

1. Adv in News Papers: Outside SAP

2. Selling of tender forms: Outside SAP

3. Accept tenders with refundable deposits: Enter them as quotes, You may use AV-Quotation f.Contract or AG-Quotation. Bidders (Renters) will be sold-tos or Prospects and quote will be priced manually with the amount they bid to pay for rent. Deposits may be collected via a Debit Memo and posted to a Temporary Holding Account.

4. Agreement with highest Quoted: Reject all the Bids except the one with highest quote, Convert that quote into Rental Contract (MV) with Periodic Billing Plan. Billing Plan Type- 02; Date Determination Rule- 50.

5. Collect 3 months rent in Advance: Can be managed with Billing Plan and/or down payment.

6. collect the rent every month- Monthly billing of rent using Periodic Billing Plan

7. At the end of the period refund the deposit- Credit Memo Req and Credit Memo, can be automated using contract end date and triggered by workflow with Status control of contract if needed.

Hope this helps.