How to send Outputs from orders to multiple recipients

[Former Member]

Hi,

I have a requirement to send the same output (order confirmations) to multiple contacts of the same customer. the contacts are set up in VAP1 and linked to the sold to but what is the configuration needed to enable this functionality? At the time the order is confirmed, we need to trigger these outputs by emails or by fax (can be any combination here) as required.

Appreciate any help and glad to provide nay clarifications if needed.

Thanks!

[Former Member]

We sorted this by having to build a custom program.

[Jelena]

Wouldn't it make more sense if the customers actually maintained their own distribution lists? They could then give you an email address of the distribution list, which they would maintain internally.

Otherwise imagine what would happen if the customer's employee leaves the company. First of all - how would you know? Second, you would need to make changes on your side (x 500 customers). In the best case you would just end up with an undeliverable email but in the worst you could expose the customer's private information. This is just a lawsuit waiting to happen IMHO.

If you still want to go ahead with this idea, this would require some ABAPing. Actually the same question has already been asked (with the same result):

[former_member183879]

Hi Yogesh,

It is only through distribution list.

You can create the relevant distribution lists for each of your output applications.

Accordingly, the Abaper can code to send the orders to the desired distribution list.

However distribution lists are for emails only. If it is to be printed to multiple printers, or to be faxed to multiple numbers, then you have to copy the concept of distribution list and customise the process little bit by maintaining all numbers or printers in Z table and ask the programmer to code accordingly.

[Former Member]

Hi Yogesh,

Please go through the link for better understanding

http://help.sap.com/printdocu/core/print46c/en/data/pdf/SDBFOC/SDBFOC.pdf

balu

[jpfriends079]

Have you created a distribution list by going to

Use tcode SO01

Environment - Distribution list - Create?

This will enable you to send to one address but multiple mail addresses.

Please use medium 7 'SAP office',

in output record define 'Recip. type' = Shared distribution list,

select the distribution list as 'Recipient'.

Hope this can assist you.

Thanks & Regards

JP

[Former Member]

Hi J Prakash,

This would require us to maintain a distribution list for each customer, right? With over 5000 customers of which 500 may want multiple emails sent to their employees, this would mean 500 different distribution lists...