How to handle personal expenses in SAP Travel Management

[Former Member]

Hi

We are implementing SAP Travel management and below is one of the requirements that I need help.

Requirement - If employee uses his/her corporate credit card for personal expenses and submits the expense, then the posting should be, debit to the employee and credit to the credit card vendor. Company will pay to the credit card vendor and expense amount should be posted as travel advance to the employee.

Can anybody explain how to configure this scenario

Thanks,

Sampath.

[Former Member · Accepted solution]

Hi Sampath,

We have configured the same scenario for expenses in our system. You will have to use u2018Receipt Wizardu2019 functionality. The Settings go as below:

Use the u2018Receipt Wizardu2019 option for your credit card expense type and click the checkbox.

Financial Accounting-> Travel Management-> Travel Expenses-> Create Travel Expense Types for Individual Receipts->Select respective expense type and click on display

Create other two expenses types for u2018Private Expense typeu2019 and u2018Previous Exp. Type paidu2019 and assign expense types in wizard option.

These expense types are used by the Receipt Wizard to store the private shares that were originally paid by the company and now need to be paid back to the company by the traveler.

Do the config for Private Expense type as to be reimbursed to employee and Previous Exp. Type paid expense type as Already paid by company.

Itu2019s like if an employee swipe his card for 100 rupees and he has done personal shopping of 30 rupees. Now when he receives credit card receipt in his buffer he will have to select the particular receipt entry and click on receipt wizard option. Here he will be able to split receipts.

As per the configuration done in above steps, 70 will go to the original receipt, -30 to Private Expense type and 30 to Previous Exp. Type paid.

Hope this helps you. Do let us know for any clarification.

Cheers,

Vaibhav

[Former Member · Accepted solution]

Thanks Vibhav. This really helped.

Sampath.