Budget control for lower level WBS elements

[Former Member]

Hi Experts ,

Is is possible to control the Lower level wbs elements from doing confirmations/ posting actual costs or any goods issue when the the project is budgeted at only top level and the budget is not distributed to the lower level wbs elements.

The status of entire porject is Released .

The budget is released only for the top level wbs elements and Status AVAC is active for all the lower level wbs elements.

Please suggest.

Regards

Judy

[Former Member]

In this case, you wouldnt have micro control at each wbs level but the overall cost to the top level wbs where the budget is allocated.

[Former Member]

Hi ,

Is it possible to stop the lower level WBS elements from any confirmations of actual posts without budget allocation for this particular wbs elements for which there is no budget allocated./

If so how can we control?

Regards

Judy

[former_member203108]

Yes, that is std design, if the lower level WBSE do not carry Budget, then the actual of this WBSE will be checked with top level WBSE Budget. Read availability control section in SAP HELP.

Edited by: Ahmed Rifaee on Jun 2, 2010 6:10 PM

[Former Member]

Hi Ahmed,

Thank for reply

I have checked the SAP HELP in the Budget and AVAC part .But it is not that clear as it says "AVAC is checked against the the "Budget carrying WBS elements " .

However, the issue here is about the Lower WBS element which does not carry Budget .

Regards

Judy

[former_member203108]

Availability control checks budget against the assigned value. and SAP HELP says The assigned value for projects is calculated from:

Actual costs of subordinate WBS elements if these do not carry budget.

[Former Member]

Hi Ahmed ,

Thanks once again .

Is there anyway to control this as we want to prohibit the users from genearating any actuals for subordinate elements without budget being allocated to them.

Regards

Judy

[Former Member]

Control of budget can be done on all WBSE, if that WBSE has budget allocated.

Actual cost is done based on your Activities or services you plan on your project. If you want to prohibit actual cost on those WBSE, you have to manually shouldnt plan any services for those WBSE or remove the cost plan check box in the activities

[former_member203108]

If you want to prohibit posting of actual cost to lower level WBSE then, uncheck Account assignment indicator for those WBSE's. Now you cannot post actual cost to those WBSE.

[Former Member]

Hi Ahmed ,

Removing the account assignment tick would be defaeting the purpose as all the actuals are made at Lowest level .

Basically it goes like this .Intially the budgeting will be done on the top level and distribution of the Budget for the lower level wbs elements shall be done later stage based on the site requirements .

we need to identify the possible options to prohibit the users from posting actuals as there is no budget.

Thanking you once again

Kind Regards

Judy

[former_member203108]

Make use of user status, create two user status, say A & B. At status A, prohibit all business transactions which post actual cost to WBS Elements, then at status B allow all those business transactions. Also, create user status in such a way that the once the budget is entered in those lower level WBSE then it should assign the user status B automatically.

[Former Member]

Hi Ahmed ,

Thanks for your inputs .

Regards

Judy