number ranges

[Former Member]

Hi friends,

we have a scenario where we have a preprinted document (consignment note -transport industry)and would be done maunally and would also be made manually and later feed in the system.Now say assume if the document is equal to a sales order.These documents would be entered in the system randomly.

Now now if the number ranges have been set as internal,the system would create a continous numbers as per standard but how would it relate to the numbers in the preprinted stationary so that to keep track of both manuall and in the system.

If its external also the user if makes a wrong input of the number of the preprinted document once and if the already enetered number document comes then how would it be done as that number has been wrongly input in the system and there would be a clash between the numbers.

Please suggest

AJ

[Former Member]

closed

[Former Member]

Hi,

Please maintain the external number ranges for the sales order ( eg;) . Now once the order is created lets say 1000 and again if the user is creating another document and enter the same number system will not accept it. so no point of entering the wrong numbers in the system..

I Hope this will clear your requirement !!!

Regards,

Krishna O

[Former Member]

Dear friend

Here you are the Functinal / Business expert , you have to convience client which one client has to follow because as you are responsible to give the best ERP solution to client

so now its your choice

1) either use external number range here there is no scope user can make mistake

2) internal number range but convience client in preprinted statinary don't mention the order number and all, let system generate the internal order number and hence other than order number all data will remain same as preprinted statinary and after at the time of printing order output you can fix the place where you can print the order number which system generate.

hope you will fix this solution

[Former Member]

hi friends,

thanks for the replies.As suggested by you in the second point its not possible create the document in the system due to practical difficulties.so it has to be first be created manually and then system to be uploaded.

its a tranport industry were the consignment note number is the main docuement for tracking various other documents

AJ

[Former Member]

hi friends,

any other suggestions

AJ

[Former Member]

Hi,

Why dont you try to use that preprinted document number as ur Internal no range? With the help of ABAPers(userexits), based on the different location, you can set the different no range for same doc type with respect to your preprinted documents.

Regards,

[Former Member]

thanks for the reply.

The probelem is that the stationary numbers are not fixed to a particular location.say Location A now has a stationary staring with 1000 to 5000 when this stationary is finished they may recieve say 11500 to 25000.Its not possible to have a continuous stationaryconcept .If it was so the solution would have worked using the user exit.

AJ

[Former Member]

Normally in Transport Industry, the LR no will be alpha numeric. For Example, if the consignment starts from Chennai, then it will be MAA123456. and if it is from Bangalore then it will be BAN12345. and this will be the consecutive numbers only. You can again clarify with your client. it can not be 11500 to 25000 once 1000 to 5000 stationaries completed. When ultimate customer calls ur client even after 1 year, ur client needs to respond on that call. Hence for every location, even if it is a printed stationary, it will be having continuos numbers only.

If your client follows random number for preprinted stationary, then your task will be even more complicated. Hence, have a discussion with your client once again.

Regards,