Hi
You could check out the following
In SRM 550
A business process for removing users from their SRM 5.5 system
1. TCode SU01 expire the users licence and lock the userID.
2. Also in SU01 remove the users email address esp if using off line mail processes
3. Remove the user's roles using PFCG
4. In the SRM Org Structure we have a node for de-activated users not attached to any Company code - we move them to that node and change the assignment description so we know where they came from - this is our Audit requirement.
5. In the Org Structure remove any attributes concerned with approval of cost centers/orders etc. Also change their Approval Value level in Extended attriutes to zero.
6. If the user was an approver check SWI5 to find any uncompleted workflow items
7. Use SWIA to re-route those items to an appropriate approver
8. Check for any user substitutes active or passive and remove them, we wrote an ABAP application for this as we could find no suitable SAP transaction. You could log on as the user and do it that way, but if the user is a substitute for someone else you cannot.
9 If the user exists in the back end ERP system, de-activate in SU01 as steps 1 & 2 above
10 Check if there are any workflow in ERP.
We never delete users as this will cause problems with any documents that they worked on for ever and ever and ever...
With this procedure sometimes - not very often - they return to the organization and they can be re-activated.
If the user still has open documents you could use the report on the following link.
Hope this helps,
Kind Regards,
Matthew
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