Travel Exp not posted to new cost center in retro payroll run

[Former Member]

Hi All,

In fact this is an issue which involves both Payroll and Travel Expense

Management.

Travel expenses are settled in Travel Management module. When payroll

is run thesse expenses are picked up and paid through payroll. The cost

center is picked up from the org structure of the employee master

record.

As per the need of the business, we change the cost center of employee

(in the position) retrospectively. When payroll is run, the retro

salary cost is going to new cost center. But the retro travel expense

cost is going to the old cost center only. Of course, prospectively the

newly settled cost is going to the new cost center. But the retro

travel cost is not affected.

Is there any area in TM which controls the cost assignment of Travel Expenses?

Any help is much appreciated.

Thanks and Regards,

Saravan Kanuparthy

[Former Member]

Hi Saravan,

Raj is abs correct in what he has stated.

System checks the cost centre in below priority for a trip.

1. In info type 0017

2. In info type 0027

3. In org assignment info type 0001

There can be a possibility also in your case that user has manually assigned items in trip to any particular cost centre through u2018Account Assignmentu2019. User could have done this while creating the trip. Please check this also in particular trip.

Hope this helps to resolve your issue.

Thanks,

Vaibhav

[Former Member]

Hi Raj and Vaibhav,

Thanks for answering.

But the issue is slightly different. After running, say April month payroll run, we have changed the Cost Center in the Employee Master data with effect from April.

Then when we run the May payroll run, the May month Salary cost ofcourse is going to new cost center. In addition, the Salary of April month was credited with old cost center and debited with new cost center. This is what is expected. But there is no such effect for Travel Expense claim of April. The cost center which is determined at the time of the Claim settlement is not changed with the subsequent change of the cost center in the HR Master Record.

If we create a new travel claim, that is however going to new cost center. And also, if we open that particular April Travel Expense claim and re settle it again, then this retro is happening correctly (the old cost center for travel expense is correctly credited and the new cost center is debited). But this is not recommended.

Thanks and Regards,

Saravan Kanuparthy.

[kannan_rajagopalan]

Dear Saravan,

Kindly Check the infotype 0017 in PA30. For travel expense posting, the system takes the cost center which is given here. Infotype 0017 will be given the first priority for travel posting.

Hope this helps.

Best Regards,

Raj