Mail to Responsible Person

[Former Member]

Hello Experts,

I am PS consultant. I have some queries regarding DMS as i have not used it before.

My client wants that wherever we attach a document to an activity, that document should be mailed to responsible person and

also wherever there is change in that document then also responsible person should get a mail regarding the change in document.

Can anybody tell me how to do that ?

Thanks

Kushal

[Former Member · Accepted solution]

Hi Kushal,

Document Distribution & Workflow processes will help you achieve your clients requirement. read below for an overview of these concepts.

Document Distribution: Consider that while tracking a production order, you notice that a number of CAD drawings need to accompany the PO. That means someone will have to manually print the CAD drawings and individually attach them to the order. This creates a high margin for error: What if you send the wrong drawing? What if itu2019s an outdated design or even one that is still a work in progress? These kinds of errors cost organizations time and money.Hence,its prudent to ensure that these documents are distributed(manually/automated) by the system and a log of the same is maitained for reference.

Workflow: It is more about getting the right information to many people at the right time.It is process oriented.Some example processes where workflow can be adopted is:

-Document reviews

-Requesting a new material number

-ECM process

-BoM review et-al...

The below link will provide you with more details on configuring Document Distribution

http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement(CA-DMS)

For workflow configuration, reach out to your ABAP workflow consultant.

P.S. Browse through te below thread for further details on Document distribution and workflow concepts.

Regards,

Pradeepkumar Haragoldavar

[Former Member]

Hi Kushal,

Document Distribution & Workflow processes will help you achieve your clients requirement. read below for an overview of these concepts.

Document Distribution: Consider that while tracking a production order, you notice that a number of CAD drawings need to accompany the PO. That means someone will have to manually print the CAD drawings and individually attach them to the order. This creates a high margin for error: What if you send the wrong drawing? What if itu2019s an outdated design or even one that is still a work in progress? These kinds of errors cost organizations time and money.Hence,its prudent to ensure that these documents are distributed(manually/automated) by the system and a log of the same is maitained for reference.

Workflow: It is more about getting the right information to many people at the right time.It is process oriented.Some example processes where workflow can be adopted is:

-Document reviews

-Requesting a new material number

-ECM process

-BoM review et-al...

The below link will provide you with more details on configuring Document Distribution

http://wiki.sdn.sap.com/wiki/display/PLM/DocumentManagement(CA-DMS)

For workflow configuration, reach out to your ABAP workflow consultant.

P.S. Browse through te below thread for further details on Document distribution and workflow concepts.

Regards,

Pradeepkumar Haragoldavar