No expense types available in PR05, too many expense types in trx TRIP

[Former Member]

Dear Experts,

I have done all the customizing in our system (concerning the travel expenses) and now I want to create a travel expense document.

After creating the employee in the HR mini master I can start the creation of the Expense doc. in transaction PR05 (Travel Expense Manager).

When I want to enter the Expense type in the form, no expense types are available.

Do I need an additional activation or something like that to make the expense types available?

Next problem that I have with the Expense types is when I want to create a Travel expense document with transaction TRIP (Travel Manager). I can start the creation of the document but when I want to select an expense type I see a large list of expense types with many doubled types and a lot of expense types we never created. The ones we created are missing.

Does any of you have an idea how I could solve this??

Thanks a lot.

Jurriaan

[kannan_rajagopalan]

Hi Jurriaan,

Please check the below customization path and confirm whether you have configured correctly.

IMG > Financial Accounting (New) > Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control > Restrict Travel Expense Types for Trip Schemas.

Best Regards,

Raj

[Former Member]

Hi Raj,

Thanks for your tip.

The strange thing is that we don't have that customizing transaction available.

Everything goes will till the step "Restrict Travel Expense Types for Trip Schemas".

Is there something we need to activate to make this IMG transaction available?

However, we have Financial Accounting without the NEW.

Regards,

Jurriaan

[kannan_rajagopalan]

Hi Jurriaan,

Are you using 4.7 version???

Best Regards,

Raj

[Former Member]

Hi Raj,

No, we are using ECC6.0 with EHP 3.

Regards,

Jurriaan

[kannan_rajagopalan]

Hi,

Please check the below path:

SPRO > Financial Accounting (New) > Travel Management > Integration of Travel Planning and Travel Expenses > Activate Integration: Travel Planning - Travel Expenses.

Check your trip provision variant has tick mark in the integration column.

If not, select and save.

Now tryy checking the previous path which i gave.

Best Regards,

Raj

[Former Member]

Hi again,

The fields are checked (were checked already).

Any other ideas?

Regards,

Jurriaan

[kannan_rajagopalan]

Hi,

Just to confirm, where you checking the below path:

SPRO > Financial Accounting (New) > Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control > Restrict Travel Expense Types for Trip Schemas

Best Regards,

Raj

[Former Member]

Hi,

Yes, only the last step is missing.

Regards,

Jurriaan

[kannan_rajagopalan]

Hi,

Can you please let me know what are the available options in the last drill down options??

Best Regards,

Raj

[Former Member]

Hi,

You mean in the IMG menu?

This are the available transactions in the IMG menu node Dialog Control:

> Set Up Variable Field Control via Feature TRVFD

> Define Schema and Individual Field Control

> Store Default Values for Dialog

> Proposed Value for Exchange Rate for Receipt Currency

> Set Up Reference Texts for Additional Information

> Field Control for Additional Receipt Information

> Set Up Field Control for Account Assignment Object via TRVCO

> Set Up Variable Layout for Account Assignment Objects

> Specify Validation Date for Account Assignment Objects

> Set Up Comparison Calculation (Public Sector Germany)

> Dialog Control for Integration of Time Sheet (CATS) with Travel Management

>> Integration Travel Management - Time Sheet (CATS for Service Providers)

>> Integration: Travel Management - CATS Approval

Regards,

Jurriaan

[kannan_rajagopalan]

Hi,

Go through the below link.

Trust this helps and your query is resolved.

Best Regards,

Raj

[Former Member]

Hi Raj,

The issue was solved by filling the field Expense Type Permissability in the expense type with value 123456789.

Thanks for your help.

Regards,

Jurriaan

[Former Member]

Hello - I am having a similar problem. All of our existing expense types are working fine. We just created a new one (16 variations going to different GL accounts) and they are not showing up in any of the perspective schemas.

I do NOT have this checked:

SPRO > Financial Accounting (New) > Travel Management > Integration of Travel Planning and Travel Expenses > Activate Integration: Travel Planning - Travel Expenses.

Because we are not using Travel Planning, only Travel Expenses. So for my trip provision variant 10 for US, it is NOT checked.

I DO, however have this

SPRO > Financial Accounting (New) > Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control > Restrict Travel Expense Types for Trip Schemas setup correctly. The items are listed in 8 of our 10 schemas appropriately.

But when trying to create TRIP, the expense types are not available.

I can share my config steps with you if you need them. We are thinking we are missing a step as this is our first one to create after go-live in January.