SRM and Goods Receipt

[Former Member]

Hi,

How does it generally work with the goods receipt in the SRM. Let's say at the standard scenario.

Employee has ordered something. The order has been approved. Now the order is gone into the backend.

What happens now. Does the goods receipt takes place within SRM or what exactly happens there.

Regards

Alex

[Former Member · Accepted solution]

Thanks but I would rather know how the sequence works.

Employee orders something the manager approves it what happens as next step

and who makes the goods receipt finally. So at first kept it very simple and uncomplicated .

It sounds a little confusing why should someone who has ordered something book the goods receipt

simultaneously.

Regards

Alex

[Former Member · Accepted solution]

Hello Alex,

After Manager approval, purchase order is created (assuming source of supply is present otherwise adds source of supply & creates PO). Purchase order is sent to supplier. Supplier ships the goods. Employee receives the goods & performs the confirmation in SRM. Confirmation is transferred as goods receipt in ECC. Vendor sends the invoice & payment is done based on the match.

Central confirmation role can create confirmation on behalf of other employees & use notify receipient option to inform that there goods are received.

Find more details here:

http://help.sap.com/saphelp_srm70/helpdata/en/d3/c9ca09052e47cd996279d765991177/frameset.htm

Hope you find it simple.

Thanks

Ashutosh

[Former Member · Accepted solution]

Ashutosh,

you said:

"Employee receives the goods & performs the confirmation in SRM".

1) How is the Employee informed about the arival of the goods. In the classic scenario. ?

"Confirmation is transferred as goods receipt in ECC"

2) Does it happen automatically is it needed to adjust something in the SRM

Thanks

Alex

[Former Member · Accepted solution]

Hello Alex,

Shopping carts are mostly used for catalog based, free text purchases i.e. non stock items; these items are shipped to employees directly. Hence, they know when the items are received.

If the items are shipped to a central place in organisation, central receipt processor peforms the confirmation on behalf of employee & there is functionality in SRM to notify receipient. This triggers e-mail to employee that ordered goods are received.

ALE distribution model has to be setup & distributed with message type MBGMCR (Transaction BD64). RFC connections needs to be maintained. This is standard process since older versions of SRM.

Hope this helps.

Thanks

Ashutosh

[Former Member]

Hello Alex,

SRM provides flexibilty, it depends on the business scenario. Confirmations can be performed in SRM or goods receipt in ECC.

With the nature of procurement through SRM, confirmations are preferred to be done in SRM. Single entry screen for both goods and services (products). SRM confirmation is sent to backend via IDoc (ALE distribution) for Goods receipt/Service entry sheet

in backend.

Roles:

Employee: can only access their own purchase orders/confirmations

Vendors: can only access their own purchase orders/confirmations

Central Goods Recipient: can manage all purchase orders/confirmations

Hope this helps.

Thanks

Ashutosh