SAP Travel Management vs SAP MM

[Former Member]

Our customer is interested in leveraging SAP Travel Management for employee expense reimbursement in EHP4. They will use the SAP HR Module and the SAP FI/CO to do the trip reimbursements and advances. Currently, the travel part in our customer is included in Supply chain business part.

They are thinking in having purchase orders created in SAP MM to do the travel agency invoicing, Do you have any idea if EHP4 already has this integration already planned or if our customer wants thid should be considered a customer development?

Thank you.

Regards

Teresa Laia

[Former Member]

Hello Teresa,

If your question is referring to the fact that whether or not we could use MM with TM, yes you can but it will come with little bit complex transaction life-cycle.

It is unclear from your question as to whether or not your client will use Travel Planning module within TM.

Is your client interested in process as follows:

Travel Request is raised by traveller in TM which will go for approval and once approved with estimated cost of travel, client can book travel either using or not using Travel planning and once the trip is completed, the difference of estimated vs actual goes to GRIR account which require a periodical analysis.

or

Whether a PO is required in MM as a starting point and once approved like travel request, travel is started/completed by traveller and once the invoice comes through as normal FI invoice, gets paid via normal Accounts Payable invoice payment-run module. This process may not require the use of TM for travel transaction but in this context TM can be used for other expenses of the trip other than travel.

Please provide a scenario to give more details. All the above can be done in R/3 4.7 and definitely in EP4

[Former Member]

Hi

many thanks for your response...

Regarding your questions, the client is using only travel request and travel expense report. The travel planning is out of scope.

And, the scenario that we have will start with the creation of SAP Travel Request, than with the approval of travel request and then with the reservation by the travel agency. So, in this way, how can we integrate create purchase order automatically in SAP MM??

Please let me know if you need more details.

Thanks.

Regards,

Teresa

[Former Member]

1.)Your proposed scenario is complex unless you deal Travel Cost(Air/Land) separately than other travel expenses for e.g: a PO is raised for just travel fare only and when the actual invoice is received, will go through as the normal FI invoice cycle without affecting Travel Management. However for all other travel expenses(other than air/land), they can drill down via Travel Management. The issue will be Travel Management reports will exclude the air/land fare and trip costs will be for costs other than travel. This setup will allow you to capture the differences of estimate and actual cost in GRIR account but travel portion will have to be out of Travel Management module.

2)Easiest thing will be to ignore MM or PO creation as approvals are normally done via Travel Requests anyway in Travel Management unless the travel is one of the main expenditure of your client, you could think about using MM.

Let me know how are you planning your process flow.

Rgds

CONMJI