Travel Advance, Posting behaviour when change in Trip Status

[former_member739457]

Hello,

An issue arose with SAP Travel Expenses - Advances. An advance was entered, then the request approved and settled.

No expenses were entered against the trip, but the status was then changed to "Trip Approved, To be setted". This resulted in a reversing entry for the advance in the posting run. No changes are displayed in PR05 (other than the statuses in the history tab) but when expenses are then entered against this trip, they are reiumbursed instead of being off-set against the trip advances.

Has anyone run into this issue?

Thank you,

Tammy Wilkinson

[Former Member]

Hi Tammy,

It appears that the Settled status of the Advance was cancelled which resulted the posting run to reverse the original posting for advance.

Entering a separate travel expense will only do the posting without taking the advance into account. Two options to fix this.

1) Delete the original advance and amend the approved travel expense and add 'advance' within the trip with expenses. If the trip for expense is already attained 'Transferred to FI' status, you may need to cancel the original posting and apply the amendment.

2) Delete the trip with expense transactions and re-submit the advance trip and once approved and settled, convert the travel request(advance) to travel expense trip by adding transaction.

Let me know how it goes................

Rgds

CONMJI