Who enters the expenses

[Former Member]

Hi,

Organizational issue: an assistant enters all the expenses linked to flights for all the personnel, whereas the other expenses (hotel, taxi, meals,...) are entered by the employee.

Can we imagine the assistant to enter the flight expenses under the employee number for a trip and the employee entering all the other expenses on the same personnel number?

Have you ever seen such organization? Does it happen often? Is there a best practice we should follow?

Thanks for your help,

Ronan

[Former Member · Accepted solution]

Hi Ronan,

It is very much possible as you can have a departmental Personal Assistant to do it for employees. At my Client's company, they defined the profiles as 'Travel Assistant' and apply this profile to dept. pa's to process the expenses. Occassionally, these assistants enters a trip with incomplete list of transactions which then is completed by the traveller it self. But yes you could achieve this setup.

Rgds

CONMJI

[Former Member]

Hi Ronan,

Two persons can do it.First one creates it. Second person edits the trip if he has authorisation and enters the remaining details.But as a best practice one user can enter all, he having receipt details for different items. It depends on the organisation.

Regards,

Vijay