Accounting dcoument didnt clear during cancellation of invoice through VF11

[Former Member]

I need to track why the accounting dcoument hasnt got cancelled or cleared for the following scenario:

There were many changes made to the sales order.

It has been confirmed on Feb 23 and also it was allowed to do partial delivery.

Delivery & First Invoice

Feb 24 Delivery was created and Pgi'd and also billed on the same day with Billing document 6001725624 and was cancelled with doc # 3800025825 on Mar 3 at 14:35 System time.

Second Invoice:

Withing 5 minutes gap same user (LQUINTERO) has created another Billing document (Delivery was not reversed) 6001747806 on Mar 3, 14:40 System time. Again cancelled on Mar 11 vide doc # 3800026162.

Second cycle accounting documents got cleared.

Delivery 5001934774 was reversed (PGI Reversed) on Mar 11 (Posting date) and was deleted.

Finally the Sales order was soft deleted on Mar16 (Rejected with status 95).

However, First cycle accounting documents are not cleared. Can anyone help me on why this didnt get cleared

[Former Member]

When checked the variant that is used for running automatic clearing, Date from Most Recent Document is checked.

If this indicator is set, the clearing date is taken as posting date of the most recent document in a group of documents picked up for clearing.

If we see the documents that are not cleared, their posting date is in Feb and March, but these periods are closed in Company Code 2139. Therefore, though, these line items are picked up for clearing, they will not be cleared; because, as per this check box, it has to be cleared as on closed period u2013 which is not possible.

If we see the screen shot sent by the Rebecca, those are invoiced and reversed mostly in posting period Feb 2010 (after 16th Feb) and some in Mar 2010 (till early March).

If we see the job for automatic clearing during this period, there is only one at March end:

Note: In April, we can see the job being run regularly. I am not sure whether the jobs were not run in Feb/Mar or it was run but deleted. As it appears, it was not run.

These documents will not get cleared even if the job for automatic clearing is run now. The reason is, u2018Date from Most Recent Documentu2019 is checked in the variant. System tries to clear it in the latest posting date derived from the group of documents picked up for clearing u2013 the period is closed (both Feb and Mar u2013 2010).

There are two alternative solutions:

(1) Open the past periods and run the program to clear these items. Then close the period.

(2) Instead of checking u2018Date from Most Recent Documentu2019, provide specific Clearing date under u2018Posting Parametersu2019 in the selection screen. This date should be in open period (April). However, a report run for a date in Feb/March may still show these items as open since, in this alternative, the clearing will be done in April. So, report wise, first option is preferable.

Moreover, even if we run F.13 manually with clearing date in open posting period, it should clear all the items with same assignment and the problem should get solved.

Note:

Please make sure that the clearing date is correctly given from business point of view.

[Former Member]

Hi,

Please check that the accounting document for cancellation document has been created or not. If it is not created then might be due to posting period is closed for the previous month as the cancellation invoice is created during the current month.

I am not sure about clearing up of the accounting documents.

Regards,

S.Balaji.

[Former Member]

Hello,

Can you please check if any of the causes in the note 1259505 matches.

Regards,

Raghavendra