Draw spares from MB21 and link to Maintenance order

[Former Member]

Hello Guys,

The users of site work they draw spares without delay, they find mb21 a quick way of doing so. Whether there is a way of linking items reserved/drawn through mb21 to a maintenance order at a later stage such that the costing is correctly reflected in the order.

Can some one guide me on the above scenerio.

Regards

Suman

[Former Member]

Hello Suman,

While Creating Reservation use movement type 261(GI for order) here you can directly give the Maintenance order number and save it..

Then while doing overall confirmation or good movement the cost will get debited to your maintenance order.

[Former Member]

Hi Suman,

While using tcode MB21 which goods movement type your user are using.

[Former Member]

The movement type is 201-Consumption for cost center from warehouse

Regards

Suman

[Former Member]

hi suman,

you need to first of all restrict transaction authorization for MB21 for user.

What i would suggest you to ask use tcode IW3K.

this tcode has only component tab and is very easy for user to use. Enter order number and directly enter component. Some what similar to MB21.

Edited by: tejasg on Mar 23, 2010 5:00 PM

[Former Member]

Dear Teja,

Requiremnt is that they don't have any Maintenance Order.Directly Through MB21 users will draw spares initially when it is emergency,Later on they will create the Maintenance order.

After creating the order Whether there is a way of linking items reserved/drawn through mb21 to a maintenance order at a later stage such that the costing is correctly reflected in the order.

Regards

Suman

[Former Member]

Suman there is NO way by which reservation created through MB21 can be related to maintenance order from costing point of view.

Both are different processes and having different costing path.

MB21 direct cost posing to Cost Center

Maintenance order cost posting to Cost Element and then settlement of cost to Cost Center.

[Former Member]

Suman,

We have handled similar scenario by reversing the old GI and issuing it against the right order.If the users(Stores / Business Area) have difficulty managing this process, then you could develop a custom program that does this automatically for them once they provide the right information.

Regards

Narasimhan

[Former Member]

Hi Narasimham,

Can you pl explain in details what exactly need to be done.Appreciate your help.

Regards

Suman

[Former Member]

Suman,

Its a two step process..

1) Do a reversal into stock for the item or cancel the original Material document using MBST if this is the only item on the material document.

2) Do a goods isue against the right order for the same material.

If the user (BA or Store personnel) are reluctant to do a two step process have a developer write a custom program that does this.Basically design a screen that receives the information and then post two material documents on the save of the transaction.

Regards

Narasimhan

[Former Member]

Hi Narasimhan,

Thank for the reply.I will try out this once.

Regards

Suman

[Former Member]

Hello Suman,

Have you maintained sub stores in system Like for say If there are some logical sub store or storage location then you can create reservation using movement type 311 and transfer material to your respective storage location but in this case no consumption will take place on inventory will build at your selected storage location and later on you can create maintenance order and consume material from your storage location i.e sub store.

This will help you because you can withdraw material and later you can show consumption of that material against Maintenance order.

Regards

Nikhil Rai