Advance Payment and Posting

[Former Member]

Dear All,

After I enter the advance amount into the travel request, may I know how to post it to FI in order to get the payment?

Thanks!!

[Former Member]

The above steps should be correct.

Correct me if I am wrong.

Thanks.

[Former Member]

Hello,

the above seems correct to me as well. What would you do if you like to ad a new advance in this same trip?

thanks for your answer.

[Former Member]

Travel advances are done as travel request and for posting to FI, same PRRW posting run is used to post to financials.

[Former Member]

Dear CONMJI,

I found a way to post the travel request advance.

First, after the travel request has been approved, I use "PREC - Settle Trips" to account the travel request.

Then I used "PRFI - Create Posting Run" to create posting run and used "PRRW - Manage Posting Runs" to post it.

(However, in PRFI, I cannot found the travel request number in the Trip Number field by using search help.)

Is there any easier steps?

We can settle the travel expense in PR05 but why not travel request?

Is this the standard SAP?

Thanks.

[Former Member]

Hi,

Kindly check weather the advance request has been approved. If not, kindly approve the request report using tcode PR05.

Thanks,

Nandagopal C

Edited by: Nandagopal Chiranjeevi on Mar 22, 2010 7:36 AM

[Former Member]

My travel request has already been approved.

Could anyone please tell me what are the steps to enter the advance into the system through Travel Manager and post it to accounting?

This should be done before the trip starts so that the employee can get advance payment from FI Payment Run.

I'm using Advance Payment through FI Payment Run.

Thanks.

[Former Member]

My travel request has already been approved.

Could anyone please tell me what are the steps to enter the advance into travel request through Travel Manager and post it to accounting?

The employee should get the advance payment before the trip begins.

I'm using Advance Payment through FI Payment Run.

Thanks.

Edited by: Mr Potato on Mar 22, 2010 8:58 AM

[Former Member]

Hi,

In PR05 transaction 4 trip statuses are available under "trip status". Pl ensure that the trip is saved under the status "request approved" . We too had a same issue while enabling advance process. After saving the trip like mentioned above our issue was resolved.

Thanks,

Nandagopal C

[Former Member]

I've already approved the travel request but do not know how to post it to FI.

Must the travel request be posted to FI before the employee can get the payment during payment run?

How does the payment run read the travel request?

Edited by: Mr Potato on Mar 22, 2010 10:17 AM

[Former Member]

The following are my steps:

1. Create travel request and enter advance into it

2. Approve travel request

3. Account travel request using PREC

4. Create posting to FI

5. Post to FI

6. FI Payment run

7. After the trip ends, create travel expense based on the same travel request (same trip number)

8. Approve travel expense

9. Account travel expense using PREC

10. Create posting to FI

11. Post to FI

12. FI Payment run

Are these the correct steps?