How to handle Outsiders in Travel Management

[Former Member]

Hi

Could you please advise for the following scenario:

1. How can i book a travel request,Planning and expenses for a external person (who is not a employee) i.e. Consultants,Trainers etc?

When i select the Transaction code TRIP, it asks for a personnel number and in the above case we don't have any?

Do you think, this has to be handled outside the SAP system? else can i create one dummy personnel number to book all requests for outsiders?

Regards

Srinivasa Naidu. Chikkala

[Former Member]

Hi,

Use the object type H for external employees and assign some pernrs. This way they would not be associated with org structure directly. Also you can create a payroll area for external employees and then finally associate to travel process still keeping them as external employees..

hope this clarifies

[Former Member]

Hi,

The travel expense module is intended only for the employees. External peoples cannot use the SAP travel module. So as you suggested assign the dummy employee numbers for all of your external parties.

Thanks,

Nandagopal C