Multiple user need access to Project/WBS Element and associated functions

[Former Member]

Hi All,

I have a question related to security authorization. We have a requirement where multiple people should get access (Create/Change/Display) to CJ20N transaction and also forecasting / planning / budgeting / reporting transactions based on the value in Person Responsible field.

Here is a example.

Project : 10000

WBS Element : 10000.001 Person Responsible value: Joe

WBS Element : 10000.002 Person Responsible value: Joe

WBS Element : 10000.003 Person Responsible value: Tim

Joe has access to planning / budgeting / reporting transaction associated with Project System. He can only access Projects / WBS Elements where his name is appearing in u201CPerson Responsibleu201D field. Joe wants to share some of his responsibilities with Mark. Part of this work-sharing, Mark need access to all the Project/WBS Elements on which Joe is listed as u201CPerson Responsibleu201D. Also he needs access to all those transactions code which Joe has access to.

We have following questions:

1. Is it possible for Mark to get authorization to update (master / plan / budget / actuals / commitment) data and view reports associated with WBS Elements where Joe is listed as u201CPerson Responsibleu201D? Is there any standard solution to meet this requirement? If yes, then what is it?

2. This question is adding more complexity to scenario listed in question 1. Is it possible for multiple people to have above mentioned (question 1) access to Joeu2019s Project/WBS Elements?

3. Is it possible to share certain tasks (for e.g. Mark can only do planning for Joeu2019s project, Henry can do budgeting for Joeu2019s Project) to individual or group even though their name is not appearing anywhere in the project structure?

We are looking for guidance to meet those requirements using standard SAP functionality. Based on your experiences, are there any suggestions to meet this requirement if standard solution is not available?

Your advice is greatly appreciated.

*PS: I checked the OSS Note 638781 - Project authorization via partner functions, but got confused. Did any one implemented this note? If yes, could you please elaborate about how to proceed?*

[Former Member]

Hi Umesh,

You can create separate Role and use Authorization object C_PRPS_VNR - Project Manager Authorization for WBS elements. In PS_ACTVT, assign the activities for authorization like Scheduling, planning, budgeting etc and give number of person for PS_VERNR.

Then assign these Roles to the User IDs of Joe, Tim etc.

Regards,

Kabir