FI number range - fiscal year dependent

[Former Member]

Hi

we are using fiscal year variant K4 which is having year dependent number range.

but we are getting document in sequence whether posted for 2009 or 2010. for example when we are posting vendor docuemnt with doc type KR for 2010 getting number 100 (for example) and next document posting with same document type for fiscal year 2009 getting 101.

can anybody revet with cause of problem and solution in detail. we have check all possible configuration but could not able to make out.

regards

DD

[balajiradhika]

Hi,

K4 is the fiscal year variant which describes about the posting periods. And it is not connected to to the Document number ranges.

If we want number ranges to be year dependent, define number ranges for each fiscal year. we can use the same number range key.

Eg.

19 2009 19000000 19999999

19 2010 19000000 19999999

In this case system will start from the starting number if you post first document in 2010.

Check your settings. If it is like this. then check for the last posted document number in the fiscal year. So that you can confirm whether the system is posting correctly.

otherwise we can give year as 9999 while creating number ranges.

19 9999 19000000 19999999

[Former Member]

Hi,

Please follow this process:

SPRO>FINANCIAL ACCOUNTING<DOCUMENT<DOCUMENT TYPE<DEFINE DOCUMENT TYPE FOR ENTRY VIEW : Here please define "KR" type AND no.range.

Then,SPRO>FINANCIAL ACCOUNTING<DOCUMENT<DOCUMENT TYPE<DEFINE DOCUMENT TYPE GENERAL LEDGER VIEW : Here please define "KR" type and no.range.

Then, SPRO>FINANCIAL ACCOUNTING<DOCUMENT< DOCUMENT NO.RANGES< DEFINE DOCUMENT NO.RANGES FOR DATA ENTRY VIEW< : Here please define no.range ( NO YEAR FROM NO. TO NO. )

Then, SPRO>FINANCIAL ACCOUNTING<DOCUMENT< DOCUMENT NO.RANGES< DEFINE DOCUMENT NO.RANGES FOR GENERAL LEDGER VIEW < : Here please define no.range ( NO YEAR FROM NO. TO NO. )

I think it will resolve your issue.

Regards,

Samaar

[Former Member]

Maybe another idea from my side.

Is it possible that the number range for 2010 was created end 2009 / beginning 2010 and maybe someone not only copied the "from" and "to" range but also the "current number"?

Then it will look like the range is ongoing.

[iklovski]

The current number can be copied only if it fits the range. In all cases, the user said that the number range is the same for 2 years. Obviously, the documents won't receive different number logic in this case.

[Former Member]

Hi Eli & other members

Thanks for response.

I do agree with member that if number range is same for both year, will generate same document number. But this is not my case. My case is as follows:-

Number range for documnet type SA for F.Y. 2009 is 1200000000 to 1299999999. against this number range i have consumed 100 number in 2009 hence my current number range is 1200000100 for 2009.

i have maintained same number range for F.Y. 2010 which is 1200000000 to 1299999999 agaisnt document type SA and current number range is 1200000000.

Now when i am posting document with document type SA with date 31.12.2009, system generating number 1200000000 where as it should be 1200000101. Now against when i am posting document with date 23.02.2010 with document type SA, system generating number 1200000001 which should be 1200000000 as it is my first document in 2010.

My fiscal year is calander year (K4) which is Jan to Dec.

Please revert.

Thanks & Regards

DD

[Former Member]

Can you have a look in the calandar for K4 if this is correct. When you look in the document ....101 from 31.12.2009 what is the the posting period/year. Have you used as posting period 31.12.2009?? (document date don't have any thing to do with the posting period / year)

[iklovski]

Hi,

For the case of 2009, check your current status against the number range in 2009.

For the case of 2010, it could happen that numbers are not following in a sequence due to buffering of the number range. You can change it via SNRO transaction (RF_BELEG object).

Regards,

Eli

[Former Member]

Hi Eli,

I have created a new company code and number range only for 2012, but periods are open from 2011, i have posted 10 documents in 2012 and when i tried posting a document with 2011 period it got posted with document number of 2012 even when there is no number range for 2011 in FBN1... Is this an loop in sap?

[Former Member]

hi

for the document type, kindly check the number range defined(OBA7), also for the number range in (FBN1) for the company code check for the number ranges used for the year.

thanks

eashwar

[Former Member]

system is using same number ranges coz you have define fiscal year 9999 in fbn1 transaction code

maintain year dependent then system will not user same number ranges

[Former Member]

Hi

Thanks for reply.

Yes number range is maintained according to fiscal year i.e. 2009 & 2010 and still getting running number for both year.

Is there any further clue. pl reply

Regards

DD

[Former Member]

Hi,

First check in OBA7, fro doc type KR, what is the number range object was assigned...in standard system it is 19.

Then go to FBN1 and give your company code and go to change intervals section.

There check you should have the below entries for your doc type

2009 19 1900000000 199999999

2010 19 1900000000 199999999

If your settings are also as same as above, then system should use number range according to fiscal years.

Even if you are not getting number assignment according to the fiscal years, then best way to handle this issue would be to raise the same in OSS.

Thanks,

Srinu

[iklovski]

Is it the same interval which is maintained for 2009 and 2010 or is it different?

[Former Member]

Hi Eli

Thanks for reply and sorry for delay in response from my end.

yes number range is same as maintained for fiscal year 2009.

please reply if you have any clue.

Thanks & Regarads

DD

[iklovski]

If it's the same, then it's obvious that you have the same number on going with no connection to the year. If you want to make it different, you have to make the number range different as well.

[iklovski]

Hi,

But do you have different ranges for the years? Check in FBN1...

Regards,

Eli