AUC value include in the assinged value in PS budget

[Former Member]

Dear all,

could you help me on the following issue?

i am working on a capital project.

it is settled to AUC every month before the project is finished.

i settled the projects at the end of Jan.

i found that the AUC value is included in the assigned value of the budget.

but i want to exclude the AUC value from the assigned value.

how can i do it?

[Former Member]

Hi Normal this should be not taken in the part from the Budget

perhaps there is a costelement in TC OPTK

Perhaps you see something with the analysing tool.

IMCOC3 - Plan/Budget Consistency Check for Projects

[Former Member]

Dear Paul，

i have exempted the AUC cost element and settlement cost element.

but it doesn't work.

what should i do next?

Judy

[Former Member]

Judy,

Why do you wish to exclude that settled amount from the assigned value? The budget amount has already been used and if you exclude it you will be "releasing" the budget again for use...this means that you will be using the same budget twice. I don´t think this is a correct procedure.

Please correct me if I´m wrong.

Thanks

Martina

[Former Member]

Dear Martina,

Thanks for your reply.

Our situation is that every project has several WBSs, the top WBS budget is distributed to the lower WBS.

for example, WBS A-001 budget 30000

WBS A-001-01 budget 10000

WBS A-001-02 budget 10000

so, at last, the top WBS itself has no available budget at all, the budget will be distiruted to lower WBSs.

all the sub-WBSs are settled to the top WBS. and the top WBS is settled to AUC every month.

before the settlement, budget is deactived first. otherwise, the error message will state the top WBS budget exceeded.

when i finish the settlement, i found the AUC value is included in the assigned value of top WBS budget.

that means the budget can be distributed to the lower WBS is less than the budget it should be.

that's why i have to exclude the AUC value from budget.

thanks a lot.

i hope you will understand it.

[Former Member]

Judy,

As per your example, I understand:

WBS A-001 Budget 30000 Distiributable 10000 Distributed 20000 Asigned 0

WBS A-001-01 Available budget 10000 Assigned 0

WBS A-001-02 Available budget 10000 Assigned 0

Assuming that full budget is consumed, after settling lower WBS elements to top element:

WBS A-001 Budget 30000 Distiributable 10000 Distributed 20000 Assigned 20000

WBS A-001-01 Available budget 0 Assigned 0

WBS A-001-02 Available budget 0 Assigned 0

In this case, I don´t understand why you need to deactivate availability control

After settling to AUC, the result should be:

WBS A-001 Budget 30000 Distiributable 10000 Distributed 20000 Assigned 20000 (Actual 0)

WBS A-001-01 Available budget 0 Assigned 0

WBS A-001-02 Available budget 0 Assigned 0

And you are still able to distribute the remaining 10000 to the lower WBS elements.

If you "release" the assigned 20000 as you intend, you will have 30000 to distribute again, which is incorrect.

Please guide me if I missunderstood your situation.

Best regards

Martina

[Former Member]

Judy,

I´m afraid this is a correct and intended design:

If you settle to an object which cannot carry a budget (for example: AUC) the receiver is debited, but the sender not credited with regards to the assigned value. (The settled value is still displayed on the sender in the report system and rolled up in the project hierarchy.)

This ought to prevent the budget of the sender cost-object already assigned being made available again through a settlement to the receiver cost-object which does not have a budget.

Hope this clarifies.

Regards

Martina