Default Tax Code of Travel Expense Type is incorrect

[PRASANTH_GOP9]

Hi,

We have the below configuration set up for one of the travel expense type.

(Create Travel Expense Types for individual receipts).

Periods:

01.12.2008 to 31.12.2009 - For this period Tax Code is V1 - 15%.

01.01.2010 to 31.12.9999 - For this period Tax Code is V7 - 17.5%.

While creating travel expense claim in ESS, User is creating a new trip by using the COPY function.

User is taking the previously created Trip as reference to create a new trip in 2010.

So, he took the trip which has been posted in the month of Dec 2009 as reference.

Because of the copy functionality, tax code V1 is being copied. (Tax Code field is grayed out - Not modifiable)

But, as per the configuration, from 01.01.2010, V7 tax code should be updated for that particular expense type.

Hope this is a standard bug in the system.

Could any one please suggest, if there are any SAP notes to solve this issue..?

Regards,

Praisty

Edited by: Praisty on Jan 22, 2010 2:22 PM

[Former Member]

Hi,

Standard T&E system will not default the vat code according to the period of travel. But the tax code field can be enabled in portal to select the appropriate tax code by the employees.

Thanks,

Nandagopal C

[Former Member]

Hello Praisty,

I don't think of any solution other than making the first trip of 2010 by filling all required information and continue using copy existing trip and continue with the correct tax code.

HMRC have changed the VAT rate to 17.5% from Jan 1, 2010 and therefore we have to comply with that. One more related issue to consider is the new tax rate applies only to transactions afer midnight of Dec 31, 2009 ie, you may have emp who have spent in Dec'09 but creating claims or trips in Jan 2010. For these trips, you still choose 15% rate as they were actually spent when 15% rate was effective.

Rgds

Mohammed.