Cash Sales Problem

[Former Member]

Hi All,

The problem is related to Cash Sales and my quarries are as follows -

1. In case of Cash Sales when we save an order the delivery is automatically created at the background, can we create an invoice without doing PGI ? and if it is possible then there will be a difference in the book stock & physical stock which might become uncontrollable for tracking purpose in future.How to manage this entire procedure?

2. In case of cash sales what are the condition types & account keys needed for pricing procedure configuration?

3. After the invoice is saved what accounting document involving account posting will be generated?

4. For Cash Sales do we need to create multiple number of customers or one will suffice & what reconciliation account should be used for the customer master data?

Please provide some valuable suggestions.

Thanks & Regards

Priyanka Mitra

[Former Member · Accepted solution]

Hi Mitra,

It is not possible with out PGI to do the billing.

The account key used for cash sales is EVV.

No specific condtion type is required.

Accounting document is generated as same as standard billing .

The reconcilation account is required to maintain in the customer master data in the company code view.( As per standard 140000).

Thanks,

kp

Edited by: phanik2503 on Jan 21, 2010 8:10 AM

[Former Member]

Problem solved.

[Former Member]

Hi Priyanka,

Cash sales can print an invoice document along with sales order. What you need to do is to assign output type RD03 for this purpose.

SAP has given RD03 for this purpose but there will be no accounting document at this stage.

Actual accounting document will be created after goods issue and creation of actual billing document by transaction VF01.

This is how cash sales work.

I have seen that nobody has mentioned about RD03 which is most important in cash sales.

Regards

Karan

Edited by: Karan Bhatia on Jan 22, 2010 1:18 PM

[former_member659186]

Hi,

1. In case of Cash Sales when we save an order the delivery is automatically created at the background, can we create an invoice without doing PGI ? and if it is possible then there will be a difference in the book stock & physical stock which might become uncontrollable for tracking purpose in future.How to manage this entire procedure?

As per Cash Sales Process billing document is generated immediately without PGI. Delivery document pending for PGI can be checked in report.

2. In case of cash sales what are the condition types & account keys needed for pricing procedure configuration?

There will be no seperate condition types . It will be posted through diffrent account keys eg.EVV

3. After the invoice is saved what accounting document involving account posting will be generated?

Billed amount is posted to a Special Cash Sales account as there are no receivables from customer.

4. For Cash Sales do we need to create multiple number of customers or one will suffice & what reconciliation account should be used for the customer master data?

Reconcillation account will same and no need to create multiple number of customers.

Regards,

[Former Member]

Hi,

1. In case of Cash Sales when we save an order the delivery is automatically created at the background, can we create an invoice without doing PGI ? and if it is possible then there will be a difference in the book stock & physical stock which might become uncontrollable for tracking purpose in future.How to manage this entire procedure?

>>> In VOV8 >>> slect document BV >>> Details >>> Under shipping tab >>> Immediate delivery - make it A or X

We can able to genrate invoice without PGI

In copy controll Delivery to Invoice - VTFL at Header & item level make copying requirement as 11 (Header related Without GOODS ISSUE)

Even if u make this there is no any impact on inventory,it will same like as creating invoice with refrance to order

2. In case of cash sales what are the condition types & account keys needed for pricing procedure configuration?

>>> Conditions will remain as it is but Account key is PPC (Cash payment) or EVV (Cash clearing)

3. After the invoice is saved what accounting document involving account posting will be generated?

>>> Accounting document, profit centre document,controlling document & profitability analysis or may be special purpose ledgure. IT DEPENDS ON FICO Configuration

4. For Cash Sales do we need to create multiple number of customers or one will suffice & what reconciliation account should be used for the customer master data?

>>> No need to create multiple customer, nor need to change recouncile account

Kapil

Edited by: Kapildev Farakte on Jan 21, 2010 12:55 PM

[Former Member]

Hello Kapil,

First of all thanks a lot for your quick & useful suggestions.

In case of my query number 3 i have tried to assign G/L accounts in order to get the accounting documents generated which is as follows - SPRO - SD - Basic Functions - Cash Account Determination - Assign G/L Accounts where i have chosen the combination of Sales Org / Dist / DIv & Sales Org / Acct. Key both., still which is of no use , here like normal sale where the party account generally gets debited to sale will be possible for cash sales also or it will get directly posted in G/L Accounts?If it is directly getting posted to G/L Accounts then also we are not able to view it through the T-Code FBL3N.

Please suggest the necessary configuration at the earliest to achieve this.

Regards

Priyanka Mitra

[Former Member]

Hi

Kindly maintain the account determination procedure KOFIAC in the billing document type BV --t code -VOFA

and then assign the G/l accounts for that in the below path

SPRO-IMG-Sales and distributionAccount assignment/costing-Cash account determination ---Assign G/L accounts.

Regards

Damu