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Would you please describ what is the accrual process?

I have one example. Like I m paying rent for the year in advance for 12 month on 1st Jan. How I will post entry in sap?what will be my month end process for the same?

like on 1st jan:

F-53 paying to vendor 12000

now what entry we will post as accrual entry? which t code we will use? how much amount we will post/reverse?

Kindly provide details for paying usd 12000 for whole year and then how we will do in sap?



  • SAP Employee

Hi.Income and expenditure is recognized when it is earned or incurred and not when cash is received or paid.It's accrual basic.

In your case Accrued expense(Expense incurred but not invoiced/paid). and it's better to calculate by average amount and allocate it till months( 3000/3=1000). So every month you'd to do next posting

(Periodic posting) 31.01 Dr P&L a/c 1000

Cr Phone a/c

On 01.02 you'd to reverse one.

Sometimes you can make Opening and Closing posting

Opening posting Dr Clearing a/c 3000

Cr Phone a/c 3000 and then periodic posting.

There are two functionality of accruals. One as described BCSJVS ChnadraBS. And another(more flexible) create Accruals object ACACTREE01, and run periodic posting ACACACT. Also using ACACTREE01 you can simulate values.

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