Down Payment Process

[Former Member]

Hi,

Can someone advise me on the full downpayment process ?

ie. double entries in FI, then what happen when actual vendor invoice is received, etc. Usage of the special GL indicator.

If there is an internal order, how should it be recorded, then settlement for the interenal order.

Thanks.

Angel.

[Former Member · Accepted solution]

Hi, "actual vendor invoice" it's another action.

"downpayment process" include Down payment request(eg F-47,it's just note and not reflecting on balance),then Payment(eg F-48, it's Dr Vendor with SLI Cr cash account).

Then if you have IR you need to Clear one with payment.

Internal order is using for P&L accounts so for payment you don't need this.

special ledger indicator it's indicator which allow you to substitute reconciliation account. For example: Rec account for vendor 1= 1111. You set up 1111(rec account) - A(SLI)- 1211,1111(rec account) - B(SLI)- 1221

So if you set while payment for vendor 1 SLI A you'll have account 1211 and so on

[Former Member · Accepted solution]

Hi,

If I do a downpayment, dr vendor (SGL indicator), credit bank, and at the same time I indicate an internal order under vendor, what is the impact ? I know that under internal order, it will not be reflected. So what is the impact on vendor and when actual invoice comes in, I have to clear against the down payment right ?

The internal order will later be settled via KO88, which will goes to an AUC asset.

Currently, I have a vendor which has a debit balance when I filter by internal order under FBL1N. there is an invoice under this vendor (already cleared) charged to this internal order. When I run settlement, Ko88, i got an error message.

"Not possible to post down payment clearing.There are no down payment."

Original vendor invoice : dr expense, cr vendor

When the invoice is cleared, the entry is dr vendor, cr bank.

Then settlement KO88 is executed and I got the above error message.

Please advise where goes wrong and how do I rectify this.

Thanks.

Angel.

[Former Member · Accepted solution]

This message was moderated.

[Former Member]

Hi,

Please follow the below procedure and let me know:

1. Create a down payment request via F-47

2. Make the down payment via F-48 (without using Internal Order)

3. Post the Invoice Document FB60.

4. Clear Down Payment Via F-54

5. Vendor Account Clearing via F-44.

After doing that check KO88 and let me know, if you still get the error message.

Regards,

sm krishna

[Former Member]

Hi,

Please follow the below procedure and let me know:

1. Create a down payment request via F-47

2. Make the down payment via F-48 (without using Internal Order)

3. Post the Invoice Document FB60.

4. Clear Down Payment Via F-54

5. Vendor Account Clearing via F-44.

After doing that check KO88 and let me know, if you still get the error message.

Regards,

Kiran Yelamarthy