Wrong Application Payment of Advances via Financial Accounting PRFI PRRW

[ramiro_alcarazflores]

We have a problem with the payment of advances, we enter the payment advance via the travel expense manager and save the employee trip. The system approves the travel and the advance is posted in Financial Accounting. ( Advance $465 )

After the trip, we supplement the missing trip facts for the travel request and save the trip with the trip status Trip completed. (Expenses $400)

The system approves the trip and settles it. The next time that settlement results are transferred to Accounting, the trip expenses are posted in Financial Accounting. But here we have the problem because the system donu2019t find the advance and create the financial document for the total import and the reimbursement is wrong too for this situation. This problem is only for some cases not always happen.

So we have Advance $400 and Expenses $465, and the reimbursement for the employee must be for $65, but in certain cases the SAP create the reimbursement for $465.

Could you help me with this situation?

Tanks in advance.

[ramiro_alcarazflores · Accepted solution]

To solved the problem we use sapnote 0001259046.

Thanks.

[Former Member]

Hello Ramiro,

Interesting to note your issue. Can you confirm when the travel advance is posted to Financials and once the traveller has all the receipts from his trip, he goes and completes the trip.

Now, is he using the same Travel Advance and completing his trips or is he creating a new Expense trip?

Rgds

CONMJI

[Former Member]

Hi Ramiro,

As I have seen in system, this type of problem occurs when system does not able to find the configuration/correct entry of particular expense type.

Letu2019s take an example:

If we create a trip with date as below details u2013

Start date: 20.12.2009

End date: 30.12.2009

Expense 1 of 465 of date 26.12.2009

Expense 2 of 400 of date 06.01.2010

Now if expense type 2 in configuration is not valid on date 30.12.2009 system does not treat this entry as correct and leave it while calculating the total.

Hope this help you.

Cheers,

Vaibhav