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Vendor Master Record number ranges


We have one requirement . At present my client is maintaining the vendor master record number ranges with 4 digits. Ex. 0001 to 9999

His present requirement is that to maintain the number ranges with 4 digits .ex. 00001 to 99999. They want this should apply even to existing records. Ex: Old number 2345 , they want the present number should be 02345.

Request you to please help in resolving the issue. Thanks in advance for the help. Matter is urgent


D.K.Lakshmi narayana

Former Member
Former Member replied

Hello Lakshmi,

It seems to me these are your alternatives.

1) For each old vendor in the 4-digit scheme, create a new vendor master record in the 5-digit scheme with the leading zero. Then, transfer all open documents/master records (invoices, purchase orders, info records, etc.) from the old vendor to the new vendor. Then, block the old vendor.

2) Same as previous except instead of changing all open documents, only change the master data (e.g., info records or long term contracts or agreements) to the new vendor master record and continue to use the old vendor master record until the open documents are closed. Then, block the old vendor master record.

I think option 2 will be the "safer" choice. Plus, for reporting, you will probably need to continue using both vendor numbers for a while.

Maybe someone else has an easier way...



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