SRM EBP User management - best practice followed for your customer.

[former_member183819]

Hello All,

What are the best practices followed on SRM User manageemnt followed for your customers.

(1)When employee/ buyer leave the organisation ? what actions you do ? do you lock the users?

(2) If any thing interested share your experiences.

(3) What exactly customer expects from SRM systems on SRM user management?

(4) SAP audit/ customer audit practice on USER management ?

Any piece of information on your experiece/ best practice is appreciated.

regards

Muthu

[peter_novoth · Accepted solution]

Hi Muthu,

as also suggested by Batchu, in the first step the user can be delimited in the PPOMA instead of deletion. After all documents of the user are closed, they can be archived, and the user can be deleted. Some customers want to delete the user ASAP in order they don't need to pay license fee to SAP for that particular user.

Regards,

Peter

[former_member183819 · Accepted solution]

Thanks Peter .

it is happening only in SRM right.

Is any work around for this issue.

In future SRM any planing to take care of this.

in ECC i can delete the user whenever the user moves .

All SRM customers will be very happy if SRM gives some workaround for this issue.

Every customer wants to reduce cost .

How can I find what are the opening documents for this user in one shot ?

thanks for answering this question.

I have seen our Eden Kelly report helps for shopping cart and other BO.

You are doing good job on our SRM WIKI innovative topics and discussons. I appreciate.

why i am raising this concern is that one user left the organisation and again we want to edit the data whch entered by the left user . system will not allow us to do after deleting the user.

so we are approaching SAP for ths help.

It is very difficult to convice the customers on this issues.

br

muthu

[peter_novoth · Accepted solution]

Hi Muthu,

yes, this problem is rather specific for the SRM and CRM area, as the structure of these documents is quite different from the documents of other SAP Applications.

In SRM the partner information is stored in a separate table (CRMD_PARTNER). If one of the required partners is missing, the document will be inconsistent. The deletion of the User would make the partner types 'requester' and 'goods recipient' inconsistent; this is the reason why it's not allowed to delete requestor with open documents.

You can select for the open documents of the user when you check the table entries CRMD_PARTNER with the use ID.

From SRM 7.0 the users will have the option "Team purchasing". Within team purchasing requesters can take over SCs of other users. Please see also the link http://wiki.sdn.sap.com/wiki/display/SRM/Team+purchasing.

Regards,

Peter

[former_member183819 · Accepted solution]

Thanks peter

if it happen to contract what will we do

for eg muthu created GOA and left and Now Peter edit the GOA . What happens.

The gap must fill in contract.

[former_member183819]

Can any one you ty this please?

br

muthu

[Former Member]

Hi,

first action will be locking of user(SU01) we do as regular process.

Batchu