Finding related Fields in SO

[Former Member]

Hi Gurus,

There is a requirement that the following information is included when a third party order is transmitted from SAP to 3rd party system:

- Transport mode

- Forwarder

- Temperature controlled shipment

- No mix of products (fe : bloodlines and solutions)

- Letter of Credit

- Minimum shelf life

- Documents: Certificates of origin, certificates of analysis, invoice, BL, packing list, other

- Delivery date (immediate release?)

Since some of the fields needed more clarification I asked user if they maintained the following information in the sales order today and in that case where. Here are answers:

- Transport mode - shipping condition? : yes: sea/truck/courier/air

- Forwarder -: no, and this is very useful info

- Temperature controlled shipment - No, and we should have this possibility in SAP as well

- No mix of products (fe : bloodlines and solutions) - Same as previous answer

- Letter of Credit - Yes, in the field "payment terms"

- Minimum shelf life - Yes on a customer level.

- Documents: Certificates of origin, certificates of analysis, invoice, BL, packing list, other - Do you fill in this information in the sales order today? In that case where?

No, and we should have the possibility in SAP as well

For the data that is currently not in the sales order, can you please suggest that if they could for example use one of the texts (either on header or on item level) for this or if there is any SAP standard field to be used.

Kindly comment

Thanks in advance!

Bawa

[Shiva_Ram]

Hi,

It looks the business is of chemical manufacturing nature.

- Forwarder -: no, and this is very useful info

For maintaining forwarder data, you can use partner function functionality in the sales order.

- Temperature controlled shipment - No, and we should have this possibility in SAP as well

You can try to use material group 1 to 5 table fields at the sales order-item level Additional data A tab.

- No mix of products (fe : bloodlines and solutions) - Same as previous answer

Again you can this about materail group 1-5 field if available (if at header level, then you can look for Customer group1 to 5 field if available). If not then, you can create a new text field.

- Documents: Certificates of origin, certificates of analysis, invoice, BL, packing list, other - Do you fill in this information in the sales order today? In that case where? No, and we should have the possibility in SAP as well

Not sure why third party vendor is looking for these data. Only customer needs all these data. Until the product is shipped, you wont know the packing list details. Until you create the billing document, you can't get the invoice details. If the batch details are added in the sales order and relevant data are available in QM module, then you can print certificate of analysis and attach it to a sales order as object. Same like COA, you can have certificate of origin as word document, and that can be attached to a sales orders as object.

Regards

[Former Member]

Hi Shiva,

Thanks for your detail reply!

We are into medical equipment manufacturing.

This 3rd party system is used by us only as one of the manufacturing site does not run on SAP so the information we got to share with our Plant only.

When you say attach as Object- Can you please let me know how do we do that..?

Thanks again for your reply!

Regards

Bawa

[Shiva_Ram]

Hi,

When you say attach as Object- Can you please let me know how do we do that..?

I never worked on these attachments in sales order. But you can have a look at the link [Word DOC. attachment to a Sales order|]

Regards,