How to choose different trip schemes to Expense Report funcionality?

[Former Member]

Hi, Gurus

We have 3 travel types (related to 3 trip schemes):

- Domestic;

- International;

- Urban (used only for taxi expenses within our city).

We also have the following requirements:

- For Domestic and International travels, the traveler MUST create a Travel Request before creating a Expense Report;

- For Urban travels, he/she MUST create ONLY the Expense Report (there's no need of a Travel Request).

There are 2 places where the Expense Report functionality (link) are displayed:

- In the main screen of transaction TRIP;

- Related to each travel, after calling the employee's travels list.

For this Expense Report link, after hitting it, is there any way so that we can:

- In the main screen of transaction TRIP => only the Urban scheme is displayed in the drop down list (to avoid one can create a Domestic or International travel without a Travel Request);

- In the employee's travels list => all schemes can be displayed.

Other suggestions to solve this problem are welcome.

Thanks

Roberto Taboaç

[Former Member]

Closing post.

[Former Member]

Dear Roberto,

Expense Report can also be created without a Travel Request (in both R/3 and ESS).

To meet your requirement, you may need to use WedDynpro ABAP chagnes.

1) for the link in Travel Expenses in the main menu of travel in ESS, insert a validation or default the schema to URBAN.

2) also, Validate Schema when Request is selected, No URBAN schema can be executed.

There is no config changes but only WebDynpro changes.

Regards

...Sadhu

[Former Member]

Quite a complicated requirement.

If you are using ESS and that too WD-ABAP you can achieve this by some coding. But in R/3 I dont think this is something easy to achieve

[Srikanth02]

Hi,

Expense report is based on the travel request. Unless you create a travel request, expense report cannot be created. Because expense report is linked to Travel request.

Maybe you can try to create an expense report in "PR05" without creating a travel request. Even then also, the system will create a travel request and the status will be showing as "Trip Completed'.

Hope this helps.

Regards,

S.Srikanth