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Confirmation Control key


The Confirmation Control key in Info Records, how it works?

I can see 0/0, +5/-3 etc. What does it mean?

Appreciate your help.





In procurement, it is quite normal that once a purchaser sends a Purchase Order to Vendor then he needs a response from vendor expecting some of the information as follows:

Receipt of purchase order by vendor

Acceptance of all the terms and conditions mentioned in purchase order by vendor

Expected date of delivery the goods

Expected date of goods dispatched from the vendor end

Transport confirmation and the shipping notification

And many more

So vendor confirmation is nothing but dispatching of this information to the recipient about the status of the purchase order. Once he has received this then there is a requirement of updating the respective purchase order.

This updating helps the planner to plan the materials more precisely because between the purchase order and planned delivery date, more reliable information has become available.

In Standard SAP, the term "confirmation" (short for "vendor confirmation") has been defined as an umbrella term for various types of information provided by a vendor to a customer, including order acknowledgments, loading or transport confirmations and shipping notifications.

For updating this information in PO, the consultant has to make the following setting in SPRO under the node Set up Confirmation Control:

To define confirmation categories, choose External Confirmation Categories or Internal Confirmation Categories

To define confirmation control keys, choose Confirmation Control Keys

To define the confirmation sequence, choose Confirmation Sequence

Once these settings have been done in SPRO, we have to assign the confirmation control key at item level in the purchase order under the tab page Confirmation. If we are not assigning this we may face error while creating inbound delivery on receipt of shipping notification. Apart from this, reference document for goods receipt will also be decided on these settings.

If there are more than one confirmation categories, then for all confirmation categories, consultant can also specify whether they are for information only or whether they are to constitute a basis for goods receiving and materials planning activities.


Syed Hussain.

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